Pastoral Assistant

This is a varied role which includes all aspects of managing the Deputy Head: Pastoral’s office

**KEY DUTIES**:
**The duties will include but not be limited to**:

- Managing the Deputy Head: Pastoral’s office and diary
- Organize and take minutes of meetings involving the Deputy Head: Pastoral (DH:P) and other pastoral meeting as directed by the DH:P
- Review pastoral CPD training needs with the Common Room Secretary and DH:P
- Providing administrative support to the DH:P for staff appraisals, pupil surveys, disciplinary issues, interviews for vacancies and to other pastoral managers as appropriate
- Liaison with school departments such as Estates, Domestic Bursary and Accounts, on behalf of the DH:P
- Support with pastoral induction for new staff and pupils
- Providing administrative support to boarding houses with equipment such as breathalyzers and safes; monitoring and updating noticeboards in Houses/Departments to ensure that they are compliant
- Help with organization of staff cover in boarding houses
- Support with review and updating College policies and procedures related to pastoral matters
- Support with communication to pupils, parents and staff e.g. SharePoint, website, iSAMS.
- House Assistants - support in administration of roles and responsibilities as directed by DH:P
- Support with major pastoral incidents (sometimes during holidays) to include administration of quarantine, travel arrangements, risk assessments and communications
- In conjunction with other pastoral managers, assist with administration and compliance in relation to NMS, boarding Fire and Health & Safety Risk Assessments and procedures, maintaining records and being inspection ready
- Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact; and
- Reporting any safeguarding concerns, including low level concerns, to the Designated Safeguarding Lead or their Deputy in a timely manner.
**SAFEGUARDING RESPONSIBILITIES**:
This post involves moderate contact with children and the post holder will not be responsible for children. The post holder will be considered to be in regulated activity.