Administrative Assistant

Revivalist is the sister company to The Concorde BGW group, an award-winning design and build company within the hospitality sector.
Revivalist source and supply furniture to the hospitality industry, dealing with designers and direct clients alike, we work to make hospitality interiors come alive. We supply loose furniture as well as soft furnishings, interior styling, artwork packages, and bespoke metal work, whilst also forming relationships and negotiating with new suppliers to keep our products up to date and on trend.
Our passion for style and design drives us to source interesting and unusual treasures from all over the globe. Inside our 30,000sqft warehouse youll discover all manner of things including vintage and upcycled furniture, interior accessories, lighting and much, much more..
**Position Objective**
We are looking for someone to join our friendly team to provide general support and assist with day-to-day admin tasks to cover maternity leave. We need someone who is organised, has good attention to detail, can manage their own workloads effectively and has a minimum of 2 years administrative experience in a busy office environment.
**Main Tasks and Responsibilities**
- Procurement of project specific orders and materials
- Schedule and send out for price estimates
- Expediting any outstanding orders
- Liaise with finance team
- Monitor and maintain up to date agreed rates from the supply chain
- Effective negotiation skills and ability to build supplier relationships
- Ability to build effective working relations with people at all levels across Revivalist, Concorde BGW Group and externally.
- Ensure all project data is kept up to date to enable correct documentation to be processed for handover.
- Management of project completion documents
- Oversee the project snagging within the agreed timeframes
- Setting up of any Purchase orders and proformas / sales orders
- Responsible for setting up new product codes and updating any new data information
- Manage and keep up to date Live Tracker and delivery board for project dates
- Take payments by Worldpay online payment service.
- Answering the telephone and dealing with any Customer Service queries
- Booking courier collections
- Responding to all communication in a timely manner
- Data inputting
- General office duties as and when required

**Knowledge & Experience Skills**
- Excellent working knowledge of Microsoft office suite, specifically Word & Excel.
- Be well organised with excellent attention to detail with pride in their work
- Be enthusiastic and proactive team player
- Have excellent interpersonal and communication skills
- Excellent attendance and time keeping
- A minimum of 2 years administrative experience
- Sage knowledge is desirable but full training can be given

**Overview**
This role is full time working Monday Friday, 8.30am 4.30pm. We need someone who is a fast learner, relishes a challenge and is happy to take on a variety of tasks. This role is to cover maternity leave and is a fixed term contract for 12 months but as a thriving and expanding business there is excellent potential for this to become a permanent role.
**Package and perks**
This role is based at our recently refurbished Doncaster office with excellent staff facilities, free parking, free tea & coffee etc. Our Concorde Culture programme also offers many great perks including free fruit, social events, feast Friday lunches - pizza anyone?, all expenses paid company day out at the St Leger races, Westfield Health membership, all-inclusive team days out, birthday treats and much more. This position benefits from 20 days annual leave, with additional days awarded for long service, plus bank holidays and also receives paid leave while the business is closed over the festive period because we all love a nice long break at Christmas
The starting salary for this position is up to £18,000 per annum DOE and we also offer a company pension scheme. We offer many opportunities for training, growth and development and work closely with our teams to help them achieve their goals.
**_Concorde BGW Ltd is proud to be an equal opportunity workplace we work with a wide range of businesses and individuals that come from all walks of life and so do we. We employ great people from a variety of backgrounds that share our passion and live our core company values of Pride, Teamwork, Innovation, Clarity and Integrity. We celebrate diversity and individuality so regardless of your race, age, religion, gender or any characteristic that makes you, you, if you share our values and our enthusiasm for growing our businesses, you will find a home at Concorde BGW Ltd._**

**Job Types**: Full-time, Temporary, Contract

**Salary**: Up to £18,000.00 per year