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Accounts Assistant

2 weeks ago

Carnforth, United Kingdom Havwoods Limited Full time

**Job title**:Accounts Assistant - North America

**Location**:Carnforth, UK

**Terms**:Permanent - 08:00 - 17:00 (Monday to Friday)

**Report to**:Head of Finance / (Management Accountant)

**About us**:Established in 1975 by the Whiley family, Havwoods’ is committed to quality, expertise and service with a passion for design which has made us a global premium wood flooring company servicing architects, specifiers, contractors and end users around the world. Havwoods operates directly in the UK, Australia and North America, with distribution partners supporting the rest of the world.

**Our Values**:Havwoods embodies the values and standards of quality that you would

expect from a family run, artisan business. With a proud tradition that stems back six decades, Havwoods’ core values have always guided our

company.

Our ambition and passion ensure we treat all our stakeholders with the
values embedded since Havwoods first began.

**Results**:We strive for excellence & deliver impact.

**Heart & Soul**:We are passionate about helping our customers bring their design aspirations to life.

**Integrity**:We demonstrate our integrity through our strong commitment to doing business the right way.

**Collaboration**:We encourage and motivate our teams, empowering them to be accountable.

**Quality **We focus on continuous improvement and innovation.

Last Updated 15/09/22

**About the Role**:
**Responsibilities**

**P urchase Ledger**
- Obtaining approval for all invoices in accordance with the Global Authority Matrix, and posting onto their respective ERP system
- Accurately recording Carriage and Duties into appropriate Stock Items
- Management of the GRNI report ensuring all items are investigated and processed in a timely manner
- Reconciliation of Supplier Statements, ensuring all queries are investigated and resolved in a timely manner
- Producing bi-weekly Payment Run files for review by Head of Finance and inputting onto the respective

Banking Platform for authorisation
- First point of contact for all Purchase Ledger & Payment Queries

**S ales ledger**
- Processing of cash receipts and payments onto respective Accounting Systems
- Raising all Sales invoices daily, and ensuring invoices are distributed in a timely manner
- Monitoring Credit Limits, and highlighting to the Head of Finance where customers exceed their credit limit
- Review of Aged Debtors, and proactively distributing statements to ensure payment terms are met
- Monitoring Sales Tax Compliance and ensuring all invoices & Credits notes are calculated accurately and in accordance with Federal and Local Laws
- First point of contact for all queries in relating to Sales Ledger

**Credit Control**
- Identifying and highlighting slow payers, and debt challenges to Head of Finance to minimise potential bad debt
- Ensuring our Credit Control activities are carried out daily and in accordance with our policy

& procedures

**Reporting & Reconciliations**
- Producing Daily Outturn reports for review by Management Accountant
- Processing all supplier payments in a timely manner
- Producing Daily Bank Reconciliations for review by Management Accountant
- Producing Intercompany Reconciliation & Interco Sales analysis
- Producing Credit Card Reconciliation ensuring all receipts are received in a timely manner

Last Updated 15/09/22

**KPIs;**
- Aged Debtor & Creditor Days
- Meeting & exceeding Month-End deadlines
- Customer returns meet SLAs
- Invoices raised in timely and accurately manner
- Ability to identify problems, and create solutions through innovative solutions

**Skills & Experience**:

- Attention to detail
- Positive, can-do attitude.
- Methodical approach to workload
- Acting reliably and ethically
- Support teamwork
- Accepting criticism
- Meeting customer needs
- Problem solving and creating efficiencies
- Experience of working with international companies
- Advanced Excel (Vlooksups, Pivot Tables, SUMIFs)

**Benefits & Rewards**
- Attractive salary package to commensurate with experience + respective Bonus Incentives
- Long term employment stability and ongoing business support and Training.
- Career advancement opportunities in a growing business.

Last Updated 15/09/22

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- On-site parking
- Work from home

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus scheme