Executive Assistant

Executive Assistant/PA

**Job Ref**: EA.MH.07.22

**Salary**: £27,837 p.a.

35 hours per week, Mon-Fri ¦ Hybrid working - Office based, Maitland House, Southend-On-Sea

We have an opportunity for an Executive Assistant / PA to join us on a fixed term maternity cover. The role of the Executive Assistant / PA is to provide high quality professional, confidential and comprehensive senior administrative and secretarial assistance to Estuary’s Executive Team (Chief Executive and Directors).

You will be responsible for managing incoming enquiries and providing a wide range of administrative support for the Executive Team, including diary and inbox management, co-ordinating trave, training and meeting arrangements and servicing the Executive Team and Senior Management Group meetings.

**About the job - what does it involve**:
To act as a key contact for the Executive Team, to provide excellent communication links with stakeholders, and to deliver excellent customer service at all times.

To support the Governance and Corporate Assurance Team to deliver services to Estuary’s Board and Committee’s.

Provide administrative support including diary and inbox management for the Executive Team.

To service the Executive Team and Senior Management Group meetings.

To support the Heads of Service (Senior Management Group) where required.

To work in partnership with Estuary teams to deliver key messages and services.

**About you - what we’re looking for**:
Excellent interpersonal and communication skills.

To demonstrate Estuary’s values and be driven by our vision.

Ability to manage a demanding workload, ensuring excellent customer service is delivered at all times.

Evidence of good literacy and numeracy, e.g., through GCSE, A-level or equivalent or equivalent demonstrable prior learning.

Experience in providing high level EA / PA support to multiple Directors.

Experience of diary management and servicing and minute taking formal meetings.

Excellent IT skills and experience of using a range of IT systems, Microsoft Office, conference systems and meeting software to a high degree of accuracy.

Due to the nature of the role, you will be required to work twice a week from the office therefore must live at a commutable distance (office working will also include face to face meetings every fortnight).

We offer a range of benefits including flexible/agile working; a generous pension scheme; healthcare cash plan; Cyclescheme and season ticket loans. Further to this you can expect 24 days’ holiday (plus bank holidays), a tailored induction programme and ongoing investment in your personal development.

Please make sure you explain in your supporting statement how you meet the requirements listed in the Person Specification.

Values-based recruitment

Estuary has a value-based recruitment policy which means our selection process is aligned with our core values of Excellence, Care and Innovation - this ensures that, when recruiting, we find the right person with the right values and expected behaviours for the job, who will strive to provide excellent services to the people we support. This supplements our requirements for essential and desirable skills, knowledge and abilities for each role.

Safeguarding & Recruitment

Estuary is committed to safeguarding and practices safer recruitment standards and expects all staff to share the commitment to safeguarding children and people with care and support needs. The successful applicants will be required to provide proof of eligibility to work in the UK.

Diversity & inclusion

At Estuary, we’re committed to embedding equality and diversity at the heart of our culture and everything we do. We aim to be an inclusive organisation in which individual differences and needs are supported, and a place where everyone has a fair opportunity to fulfil their potential without suffering discrimination, harassment or disadvantage. We strive to ensure the people who work for us and use our services, as well as their families and carers, are treated with dignity and respect at all times.

Accessibility

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