Receptionist/administrator

2 weeks ago


Coventry, United Kingdom The Future Works Full time

Job Title: Receptionist /Administrator

**Salary**: £20,452- £27,255

thefutureworks, a division of PeoplesFuture Ltd and a wholly owned subsidiary company of Coventry University has a fantastic opportunity for a Receptionist/Administrator to join their internal team at their office in central Coventry.

**Job Description**:
The role requires the ability to demonstrate a flexible approach in supporting a small team in a fast-paced environment, facilitating enquiries to the appropriate area and supporting first line queries where possible. Is inclusive of liaising with Estates and Facilities, and instrumental in supporting administration tasks to support the business and recruitment administrators.

Main Duties
- As first point of contact, the responsibility of day to day reception cover, ensuring calls are directed appropriately, taking comprehensive messages, supporting with routine enquiries and managing the intercom systems for visitors.
- Processing information utilising recruitment CRM system, online portal, ensuring details are entered accurately and updates are actioned promptly, complying fully with data protection processes and procedures
- Undertaking routine administrative tasks including ordering stationery, managing mail, filing, photocopying.
- Collating data for reports.
- Providing cover for Recruitment Administrators, supporting with reporting information, progress chasing of timesheets and collating new starter information for payroll processing.
- Contributing and participating in any staff development and training activities as considered necessary in the performance of the role.

About You

Good oral & written communication skills

Experience in reception support or administration support with in a fast-paced team environment

IT skills including Microsoft Office such as Outlook, Excel

Good organisational skills and the ability to meet deadlines

Ability to work to set processes and workflows, requiring a high degree of confidentiality and data protection procedures.

Additional Information

Location: Coventry (Office Based)

Hours: 37.5 Monday - Friday 08:30 - 17:00

Initially on a temporary basis with opportunity to go permanently

Generous holiday allowance of 30 days plus bank holidays, increasing with length of service

Pension scheme



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