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Personal Assistant

3 weeks ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

Birmingham Law School

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Fixed Term contract up to February 2026

Closing date: 26th January 2025

This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Role Summary**

Birmingham Law School (BLS) is one of five Schools in the College of Arts and Law with over 2,000 students and around 130 members of staff.

The post holder will work in a busy, fast paced and professional environment. The post holder will work in close partnership with other mutually supportive members of the School Business Operations Team (Senior School Administrator, School Administration Manager, and Academic Administration and Quality Manager, Deputy Head of Operations and Head of Operations) to provide a well-integrated and comprehensive level of professional services support. This will include covering for and working with colleagues during periods of absence or high levels of work. The post holder will be line managed by the School Administration Manager.

An excellent communicator, the post holder will have outstanding attention to detail, be flexible whilst using initiative, be extremely well organised with the ability to manage a varied and busy workload, understanding the need for prioritisation, and the ability to learn new processes and skills. They will be a positive and enthusiastic team player, whose proactive and efficient approach will support the School on a daily basis.

The post sits within the Business Operations team at Birmingham Law School, supporting the Senior Leadership team, which has responsibility for providing strong academic leadership and ensuring that the School achieves the highest possible standards in its varied activities.

**Applying**

Interviews are likely to take place week commencing 3rd February 2025.

**Main Duties**

**Diary Management**
- Undertake complex diary management and meeting planning, usually 6-12 months ahead, making decisions on the best use of time. This will require you to understand the priorities and deadlines you and your manager(s) are working to and will involve developing relationships across the University and beyond.

**Inbox Management**
- Proactive inbox management, with confidence to make decisions on behalf of others where appropriate.
- Independently manage correspondence, determining which items should be actioned by self and others, composing correspondence, exercising judgement to redirect them to senior colleagues or other departments within the University, ensuring that background papers are prepared and available and urgent items drawn to the attention of the Dean of Law or appropriate person.