Administrator

Job Title Administrator

Grade /Actual Salary BG-J £19,409—20,311 inclusive of SEN and fringe allowances

Hours Term Time plus 5 days working 35 hours per week between 08.30—16.00

Responsible to HR Business Manager, SENCO and Senior Leadership

To provide direct clerical and administrative services to the school under the direction or instruction of senior staff and the SENCO. The post requires a personable approach when dealing with anyone in the school community and responding to queries from individuals from the public and or other professions.

Specifically, the post holder is required to provide a range of reception, clerical and administrative services as directed by senior staff and as required by colleagues. The post holder will ensure that they support the school in providing and maintaining an environment for learners, staff and visitors which is safe, attractive, comfortable and conducive and which makes a positive statement about Kennel Lane School.

Main

**Responsibilities**:

- Provide general clerical support including clerical processing, word processing,
- Supporting the school SENCO with the preparation of the annual review process, this includes, but is not limited to:

- Proof reading and editing reports to a high standard
- Liaising with parents and class teams to arrange meeting dates and times, either virtual or on site
- Arrange and organise any requirements for on-site meetings such as booking room availability and preparing the meeting space with any required items
- Provide administrative support for additional funding streams in consultation with the SENCO and member if Senior Leadership
- Support with any inventory requirements and processes, where required, supporting with the maintenance of records
- Maintain manual and computerised records and management information system, either directly into drives or through scanning physical data
- Produce lists, gather information and data as required by senior staff or external agencies.
- Provide reports in a variety of formats, including the use of graphs and spreadsheets to portray quantitative and or qualitative data
- Liaise with a broad range of stakeholders, specifically staff, learners, parents/carers and external professionals
- Undertake general administration duties, cover front reception and maintain a welcoming and positive environment for all stakeholders/visitors
- Ensure visitors, deliveries, telephone calls and incoming and outgoing mail is managed effectively
- Sign in visitors and escort them within the school as necessary
- Log and record incoming post and assist with outgoing post, delivering these internally when required
- Undertake training to enhance personal development, including the positive management of students
- In particular all staff are expected to take part in behaviour management training called Team Teach
- Provide, as part of the admin team, a level of support in areas agreed by the SENCO
- Escort visitors around the school site as required
- Open, sort and distribute incoming mail and post outgoing mail
- Support with the monitoring and reporting of whole-school attendance data, analysing data to identify key areas of concern. Work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue
- Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data
- Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners

Scope of Job ICT and Technology
- Be competent in the use of Microsoft office package
- Must possess advanced skills in the use of Excel
- Have the ability to utilise office equipment and utilise the full features of office phones, printers, scanner and other such equipment

Scope of the Job

The post holder is responsible for ensuring that the school safeguarding and child protection policy is adhered to and concerns are raised in accordance with this policy.

All staff should retain strict confidentiality about all aspects of school life and follow GDPR 2018 practise.

Important Information

Please detail full employment history since leaving secondary education. Please include periods of any post-secondary education/training, part time and voluntary work as well as full time employment, with start and end dates.

Please provide explanations for periods not in employment or education/training and reasons for leaving employment.

If you are not currently working with children/young people but have done so in the past, it is important that a reference is obtained from the employer by whom you were most recently employed working with children/young people. Please provide contact details.

Emp