School Administrator

7 days ago

Burgess Hill, United Kingdom West Sussex County Council - Schools Full time

Salary
- Grade 4 SCP 5 £24,790 - £25,992 FTE (starting from £21,358 actual)
- Location
- Oak Tree Primary School
- Address
- Junction Road, Burgess Hill, West Sussex RH15 0PZ
- Website
- Telephone No
- 01444233368
- Required From
- February 2025
- Contract
- Permanent, Full-time, Term-time
37 hours per week 1 FTE

**Job advertisement**:

- Overall purpose of the role
- To provide excellent administrative support to ensure the smooth operation of the school’s
day-today activities.
- Being the first point of contact and communication for visitors to the school.
- Managing office functions, maintaining pupil records and assisting in communications
between parents, staff and the school community.
- Be responsible for safeguarding and prioritising the welfare of children.
- Responsible to the Headteacher.

Main

**Responsibilities**:

- Safeguarding Responsibilities:

- Demonstrate a commitment to keeping children and young people safe.
- Report any disclosure made to the appropriate person.
- Report any safeguarding concerns in the workplace to the appropriate person.
- Maintain an awareness of the Trust policies in relation to safeguarding.
- Ensuring social media platforms are used to showcase pupil/school successes

Key Tasks:

- Promote the school using various platforms
- Serve as a point of contact between parents, teachers and the school community
- Manage the school calendar, scheduling appointments, meetings and events
- Prepare, edit and distribute correspondence and reports as needed
- Order and maintain school stock cupboard supplies
- Maintain accurate and up-to-date pupil records, including enrolment and academic reports
- Handle confidential information in compliance with data protection regulations
Process school admissions and leavers
- Liaise and arrange meeting rooms/ timings e.g. music teachers, school nurse team, social worker visits
- Administer termly after school clubs (internal), liaise with external providers
- Liaise and administer sporting events e.g. tournaments, football, legacy games etc
- Liaise with the Senior Leadership Team and teachers re: trips, booking coach travel, letters to parents etc
- Keeping school calendar/ yearly planner up to date
- General admin - communication with parents
- Arrange school photographer visits
- Keep entrance and noticeboards tidy and up to date
- Undertake first aid training to support pupils with their medical needs as and when required.
This job description sets out the duties of the post at the time when it was drawn up. Whilst every effort has been made to explain the main duties and responsibilities of the role, each individual tasks needing to be undertaken may not be identified. Such duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.

**Posted Date**:
**30 January 2025**

**Closing Date**:
**12 February 2025**

**Interview Date**:

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