Private Secretary

**Details**:
**Reference number**:

- 416901

**Salary**:

- £55,403 - £66,400
- National - £55,403 - £61,939
London - £61,005 - £66,400
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Grade 7

**Contract type**:

- Permanent

**Business area**:

- CO - Infected Blood Compensation Authority (IBCA)

**Type of role**:

- Secretarial

**Working pattern**:

- Flexible working, Full-time, Job share

**Number of jobs available**:

- 8

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Glasgow, London, Newcastle-upon-Tyne

**About the job**:
**Job summary**:

- Please note that the mission of IBCA means that it is likely to be operational for a period of approximately 5 to 7 years. When IBCA’s work begins to wind down, IBCA employees will receive support and practical guidance to find a new role, whether in the Civil Service, another Arms Length Body (ALB), or an external employer. _

**Job description**:
The role of Private Secretary is pivotal in ensuring the efficient operation of IBCA and the effective management of senior priorities. The role is essential in ensuring the effective functioning of the leadership team.

As the interface between the CEO, Directors, the rest of IBCA and various stakeholders, the Private Secretary facilitates seamless communication and coordination, enabling senior leaders to focus on strategic decision-making and organisational priorities. These roles will often be working directly with members of the public and the post holder must be committed to transparency, operating in a compassionate and considerate way.

These roles will be supporting the:

- Chair of the IBCA Board (London or Newcastle)
- CEO (Newcastle)
- Director of Digital (Newcastle)
- Director of Data (Glasgow Only)
- Director of Communications (Newcastle)
- Director of Operations (Newcastle)
- Corporate Services Director (Newcastle)
- HR Director (Newcastle)

Responsibilities include:

- Provide comprehensive support to the Chair, CEO and Directors;
- Represent and articulate the views and priorities of the Senior Leader to the wider team;
- Act as a sounding board and trusted advisor for the Chair, CEO or Director;
- Establish strong working relationships with senior leadership and other teams across IBCA to support the Chair CEO and Directors in their responsibilities;
- Taking ownership of projects on behalf of senior officials. Utilising effective systems to ensure work requests are tracked and delivered on time, communicating with confidence, liaising with the senior managers and the wider team regularly to prioritise and agree deadlines;
- Act as the primary contact for both internal and external stakeholders, managing correspondence and enquiries with professionalism.
- Handle sensitive and confidential information with the utmost discretion, upholding the highest standards of integrity.
- Line Management of the Assistant Private Secretary.

**Person specification**:

- Essential criteria_
- Previous line management experience with strong leadership skills, including the ability to lead and develop a team of individuals in a fast-paced environment;
- Proven ability to collaborate effectively within a dynamic team environment, often meeting tight deadlines to achieve shared objectives;
- Skilled at building and maintaining relationships in high-pressure contexts;
- Sound judgement and a proactive approach to tasks and challenges, capable of working independently;
- Strong interpersonal skills, facilitating successful relationship management;
- Exceptional organisational capabilities, adept at juggling multiple priorities;
- Excellent written and verbal communication skills, with a keen attention to detail;
- The ability to work effectively and professionally under pressure and consistently meet demanding deadlines;
- An understanding of working on a high-profile, emotive issue, ensuring conduct is rooted in empathy and integrity;
- Experience of developing a supportive, diverse and inclusive team environment.
- Desirable experience for certain roles_
- Experience in working in development of a user centred service;
- Experience in data delivery principles, technologies & practice.

**Additional information**:

- A minimum 60% of your working time should be spent at your principal workplace. For the Private Secretary to the Director of Operations this is a minimum of 80%.
- Although requirements to attend other locations for official business will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £55,403, Cabinet Office contributes £16,050 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and deve