Secretary / Front of House Receptionist (12-month..

1 day ago

Waltham Abbey, United Kingdom Hill Group UK Full time

Hill Group are looking for a Secretary on a 12-month, maternity cover FTC, based in our Head Office in Waltham Abbey, Essex.

You will be working as part of a team providing providing professional secretarial support for Head Office and relevant Site based staff.

**Role Scope**:

- Work alongside a team of 6 Secretaries
- Provide a first-class front of house service to visitors & staff
- Greet visitors in a professional polite manner and ensure they sign in
- Answer switchboard efficiently and redirect calls (approx. 50 calls a day)
- Maintain a professional front of house image and well presented
- Provide visitors and board meetings with refreshments
- Receive deliveries & inform recipient
- Book meeting rooms & manage diaries
- Book couriers
- Process incoming post
- Typing
- Data entry
- Printing, photocopying, letter folding & binding
- Prepare outgoing post
- Responsible for recording, tracking and preparing Contracts, Subcontract Orders, Warranties & Appointments
- Undertake other ad hoc duties as and when required

**Qualities**:

- Accuracy
- Excellent verbal and written communication skills
- Helpful & reliable
- Professional personal presentation
- Polite demeanour & telephone voice
- Work well under pressure
- Resourceful & proactive

**Skills, Experience and Attributes**:

- Previous experience working in Administration
- Customer service skills
- Attention to detail & accuracy
- Assertive
- Ability to work well in a team
- Active listening & record keeping skills
- Time management and organisational skills
- Multitasking

**Location**: Waltham Abbey (Head Office)

**Sector**: Construction

**Hours**: Monday - Friday (09:30 - 18:00) - office based

**Dates Required**: 07/10/24 - 14/11/24 (approx)

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