Ap Specialist

**Purpose of position**

This position will handle the accounts payables process and T&E expense process, including all related data entry, reporting, and reconciliation tasks.

**Major Responsibilities**

**Role specific responsibilities**
- Proven working experience as Accounts Payable Clerk with a solid understanding of book-keeping and accounting payables principals.
- Accurate and timely processing of vendor invoices for 3-way match in SAP.
- Perform monthly vendor account reconciliations with aim of resolving any vendor dispute that arise through liaison with the business and the vendor.
- Responsible for setup/amendments and verification of new vendors complete with a robust monitoring vendor compliance procedure
- Preparation of account reconciliations for all AP related accounts.
- Weekly preparation of Vendor payment run for processing.
- Support in month end close process: ensure timely recognition and accurate cut-off of AP.
- Drive key performance indicators using dashboards developed.
- Provide recommendations into management based on weekly review of AP aging report, exception reporting, processing metrics and weekly team meetings
- Establish strategies for continuous improvement of metrics and clarity of reporting
- Assist in implementing best practices in department
- Ensure AP compliance with all regulatory requirements (W9, sales tax, 1099 issuances at year end, CIS filings)
- Distribute workflow appropriately among assigned AP Specialists

**T&E Tasks**
- Be the T&E Administrator in our Concur Expense & Travel system, will be in responsible for auditing and then processing the majority of expense reports regionally.
- Maintain user profiles, documentation, T&E Policy updates and audit records
- Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features
- Create and provide training to assist new and existing employees with best practices
- Perform investigative research to resolve T&E discrepancies and safeguard our company
- Provide supporting documents and explanation of monthly T&E postings into SAP

**Health, Safety & Environment**
- You have a duty to take care of your own health and safety and that of others who may be affected by your actions at work.
- You will carry out assigned tasks and duties in a safe manner, in accordance with instructions, and comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of practice.
- You must also co-operate with management and co-workers to help everyone meet their legal obligations.
- Ensure that you follow any instructions or health, safety & environmental training the Company provides and report any hazards, injuries or ill health that present a serious and imminent risk.
- Ensure that you follow any instructions or health, safety & environmental training provided by the company and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings you identify within your health and safety arrangements.

**Requirements**:
**Education Required**:

- 5 GCSE’s Above Grade C

**Work Experience Required**:

- 3+ years of experience in accounts payable/T&E
- Experience with SAP essential (Concur & T&E beneficial)
- Excellent written and oral communication skills, with the proven ability to present and explain corporate policies and suggest process improvements to diverse audiences including senior leadership
- Strong project management and organization skills, including the ability to multitask, prioritize various work streams simultaneously, meet tight timelines
- Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel.
- Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

**Skills & Knowledge Required**:

- Positive attitude
- Ability to influence people and process change
- Proactive not reactive
- System savvy. Ability to identify and coordinate the automation of manual processes.
- Acts as an involved value-added member of the team with ability to demonstrate effective teamwork.
- Clear and concise visual presentation skills
- Ability to anticipate, identify and resolve complex financial issues
- Thorough knowledge of UK GAAP

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Work Location: In person