Health and Safety Administrator

We are currently looking to recruit a strong Health and Safety Administrator to join our central Health and Safety team. They will act as a first point of contact for all Health and Safety training, will provide support and assistance to the academy Healthand Safety Leads and provide administrative support to the Federation Health and Safety Team. The role is based at the Harris Federation’s Head Office near East Croydon rail station; however, there is an expectation for the post holder to visit different Academy sites from time to time. We offer flexible working in the form of "Core Hours" and potentialfor hybrid working. **About Us** The Harris Federation is a leading education charity with 51 Harris primary and secondary academies across London and Essex. The founder, Chairman and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We now educatesome 38,000 young people and closing the gap between children from disadvantaged backgrounds and their peers has always been a core mission. Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain an outstanding body of staff all integral to supportingcentral and academy finance, HR, Data, Estates management, Talent and many more. **Main Areas of Responsibility** Health and Safety Administration - Maintain manual and computerised records/management information systems - Manage membership subscriptions for AfPE, CLEAPSS, DATA subscriptions, where required for all schools - Gather information from school sites as required - Maintain RIDDOR spreadsheet of school reported incidences, alerting the Head of Health and Safety to any patterns, trends, or concerns - Maintain contact lists of key academy staff - Attend meetings - prepare agendas and papers, arrange catering/refreshments, take minutes, type, and distribute as required - Maintain Federation First aid kits including conducting checks of the Federation defibrillator - Download, save and distribute Judicium reports to relevant stakeholders - Maintain register of Judicium visits - Provide advice and support on H&S related issues where able in within the confines of your role - Raise purchase orders for the Health and Safety Department, as required - Monitor the Zurich Crimson report website for incoming reports, retain and distribute incoming reports to schools, as received - Monitor new starters and leavers lists - Distribute new starter information as required - Ensure all new starters are added to the Judicium portal and training courses are allocated as required - Following training, conduct DSE assessments as required - Review completed DSE assessments and arrange kit as required for Head Office users - Provide advice and support to staff with their workstation set up, including ordering equipment as required - Maintain a register of DSE loaned equipment - Purchase Specsavers eyecare vouchers, maintaining the spreadsheet of vouchers purchased, issued, distributed and unclaimed. - Distribute and track usage of Specsavers vouchers Health and Safety training programme - To plan and coordinate a wide range of H&S training courses to support the CPD of academy and health and safety staff. To include, but not limited to: - Work with the H&S Team to establish the H&S training needs across the estate and where necessary conduct a gap analysis which identifies the H&S training needs for specific roles - Sourcing and conducting due diligence on new training providers - Source venues, book trainers, catering, and managing all invoicing/ finance related queries in relation to training - Be first point of contact for all training enquiries from within the organisations and externally - Providing annual reports to the Head of H&S on H&S training, including providing data on training delivered, planned and costs - Prepare a termly H&S training plan - Maintain excellent working relationships with all training providers - Review training provision to ensure training delivered meets the needs of the organisation, including value for money - Track the academy premises training matrix ensuring training gaps are filled - Distribute and save training certificates as required - Monitor and track Head Office training H&S training to ensure completion - Maintain Head Office staff training matrix **Qualifications & Experience** - Good standard of general education, including literacy and numeracy skills - Ideally, an undergraduate degree and IOSH Managing Safely qualification, but these are not essential - Experience of delivering a high-quality service - Experience of a range of general administrative duties - Good ICT skills and experience, including Word, Excel, and management information systems **Safeguarding Notice