Receptionist

YMCA Brighton are seeking to hire a part time Receptionist Monday to Friday.

The reception is front of house, you will be the first point of contact for greeting or dealing with enquiries from callers, visitors or clients in need of assistance. Also, you will be required to help maintain the security and safety of the premises and undertake administrative duties as directed.

**Salary**: £15,158.00 per annum

**Hours**: Monday to Friday 9 am - 2 pm - 5 hours per day - 25 hours per week

**You will receive**:

- Annual leave - 25 days plus Bank Holidays pro rata.
- Wellbeing time.
- Staff benefits - a wide range of health & wellbeing services to access.
- Comprehensive Induction into the role.
- You will receive regular Supervision Support from your line manager.
- Work in a supportive environment
- An encouraged culture to support staff health & well-being and a healthy work-life balance.
- Opportunity to access debriefs, counselling and reflective practice sessions when the job is challenging.

**Details of the Receptionist Role**:
To act as the first point of enquiry for callers, visitors or service users in need of assistance. To help maintain the security and safety of the premises and undertake administrative duties as directed.

**Key Responsibilities**:
1) Answer incoming calls on staff and clients’ telephones and transfer them / notify clients as appropriate.

2) Use the intercom and paging systems to relay messages to clients or staff.

3) Greet visitors to the building in a courteous, respectful manner and direct their enquiry accordingly.

4) Ensure that all callers to the building sign in and out and are made aware of health and safety information.

5) Assist clients with any enquiry they may make, in a professional and sensitive manner. Seek the advice, assistance and support of project staff where necessary.

6) Encourage clients, in a firm but diplomatic manner, to abide by the rules of the project for example, in relation to alcohol, noise, visitors or disturbance.

7) Report any areas of concern, regarding safeguarding, safety or security of the project or individual clients to project/supervisory staff.

8) Keep the reception area clean and tidy and undertake any cleaning duties specified e.g. cleaning of paintwork, walls, waste bins etc.

9) Undertake laundry duties when required.

10) Undertake administrative tasks, e.g. photocopying, making telephone calls, as required by project or managerial staff.

11) Telephone the Fire Brigade or other emergency services as required, or in the event of alarms sounding.

12) To follow Brighton YMCA’s policies and procedures at all times, including, but not only, those relating to Equality, Diversity and Inclusion EDI, Health and Safety, Safeguarding and Confidentiality/Data Governance. To respond to all reasonable instructions and guidance as these procedures develop further.

13) To follow Brighton YMCA’s Code of Conduct for staff, regarding workplace professionalism, at all times.

14) To follow Safeguarding protocols at all times.

15) Participate in 1:1 Supervision & Appraisal.

16) To undertake and complete all required training both face-to-face and online through ME Learning.

17) Undertake any other duties which reasonably fall within the range and responsibilities of this post, as directed.

All Staff are required to ( there may be some similar areas listed below that are in the main responsibilities for a Receptionist):
To report any concerns about the client’s well-being to a relevant member of staff, using correct workplace procedures.

To attend training, and meetings, and participate in supervision and appraisal, where requested.

Adhering at all times to Health & Safety policy, and procedures and to complete all training that is required to carry out this job in line with Health & Safety regulations.

To comply with all COSHH regulations and guidance concerning infectious, hazardous control substances at all times, this also includes PPE requirements.

To report any hazardous material/ sharps &/or anything applicable under the hazardous definition. and adhere to procedural guidelines and training on how to safely dispose of such.

Adhering to fire safety, working at heights and manual handling procedures and guidelines at all times.

To follow YMCA Brighton’s policies and procedures at all times, including, but not only, those relating to EDI, Health and Safety, Safeguarding, and Data Protection and Confidentiality. To respond to all reasonable instructions and guidance as these procedures develop further.

In line with GDPR and Confidentiality, Clients, volunteers, and/or staff information is confidential. It is a condition of employment that you will not use or disclose any confidential information obtained by data protection legislation.

All staff have a duty to safeguard and promote the welfare of service users, volunteers, their families, and carers, you have a duty to ensure you are familiar with safeguarding polici