Executive Assistant

1 week ago

Cheltenham, United Kingdom Montpellier Legal Full time

Montpellier Legal are a growing, multi office firm with a strong focus on a modern, practical approach and excellent customer service. Specialising in Residential Conveyancing, we now have offices in Cheltenham, London, Gloucester, Stroud, Cirencester and Worcester.

This is a fantastic opportunity for an assertive, motivated and efficient individual with a passion for excellence to join our team. Strong organisational skills and attention to detail are a must for this role, which will involve working closely with the Board Directors to ensure the smooth running of all our office sites.

The role is ideal for somebody who is looking to grow their career with our firm and who thrives in a friendly, fast paced environment. Previous experience that demonstrates task management and strong communication skills is desirable.

**Key responsibilities include, but not limited to**:

- Devising and maintaining inventory for satellite offices
- Negotiating new contracts with third party suppliers
- Managing third party supplier relationships, ensuring good rates and best of market products
- Arranging insurance, utilities, local authority rates and any relevant business subscriptions
- Assisting with new office setups, including furniture and product orders, coordinating actions with the project manager, the Board and the compliance team.
- Organise external Company meetings and external board meetings.
- Organise Company travel arrangements.
- Organising Company social events under the guidance of Board Directors.
- Coordinate Payroll with our HR Consultant Company and the Head of Finance
- Maintaining third party systems to ensure all data entry is accurate.
- Coordinating administrative actions for Company vehicles.
- Liaising with external marketing companies to arrange merchandise products.
- Assisting with recruitment and onboarding actions as required by the Board Directors.
- Assisting Board Directors with tasks relevant to the smooth running of the business as required.

**SKILLS/KNOWLEDGE REQUIREMENTS**

**Required**:

- A proven ability to meet deadlines and work accurately.
- Organisational and task management skills.
- Able to demonstrate common sense and logical, practical thinking.
- _**Full UK Driving License.**_

**Desirable**:

- A confident communicator who is comfortable with negotiating rates and deals with third parties.
- The starting salary for this role will be £28,000 though this will depend on experience. The role is a progressive one.
- _**The role will be based out of Cheltenham or Stroud, but will require travel between our Gloucestershire offices.**_

**Added extras and benefits**
- Company Pension
- Company Events
- Quarterly Bonus
- Cycle to work scheme
- Subsidised Gym Membership
- Subsidised Parking and Travel
- Central location and modern offices
- Discounted Dining at Selected Venues
- Additional time off to celebrate your birthday
- Monthly Pizza Fridays
- Free Fresh Fruit

**Job Types**: Full-time, Permanent

Pay: From £28,000.00 per year

Additional pay:

- Bonus scheme
- Quarterly bonus

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free or subsidised travel
- Gym membership

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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