Facilities Assistant

2 weeks ago

Darwen, United Kingdom Hakim Group Full time

Hakim Group is an award-winning family group of Independent Opticians. For the last decade, we have been redefining independent optometry with our unique approach to the Joint Venture model. Little do people know we have been around for over 20 years andhave built a strong portfolio of over 200 practices.

We are the fastest growing group of independent opticians in the UK, having embedded a number of key principles into our business of Honesty Ambition Kindness Innovation and Meticulousness.

We believe our people are the lifeblood of our business. We provide them with the tools to thrive in their role, providing them with a career structure designed to help them to achieve their dreams and become the best version of themselves possible. We striveto offer each and every person who walks through our doors a wealth of career opportunities as they thrive within our business.

**Purpose of the role**:
**Key Roles and Responsibilities**:

- Manage utility, telephone, waste and PDQ contracts including timing, coordination, administration and communication to ensure they are completed within the time specified.
- Arranging PAT and Fixed Wire Testing when required.
- Assist in the admin for the wider group accidents/incidents and investigations via AirsWeb Portal in accordance with the company guidelines
- Asset Management - ensuring that records of the location assets such as optical equipment are kept up to date via AirsWeb Portal.
- Collating the relevant facility information on our transition portal when new practices are acquired, whilst recording accurately.
- Assist in the renewal of various insurances such as: Business, Employers and Public Liability, Property and Professional Indemnity.
- Providing effective communication and customer service support to the SHARKS&FISH, external suppliers and team departments.
- Any other reasonable administrative duties may be assigned from time to time.

**Skills, knowledge & Experience**
- Previous experience in dealing with contracts or utilities is desirable.
- You must have previous experience working within an office environment and carrying out basic administrative duties, including the use of MS excel.
- You’ll have the confidence to approach external suppliers to obtain and negotiate competitive quotes.
- Excellent time management and self-organisation skills with the ability to work effectively to tight timescales.
- Attention to detail that allows you to complete work tasks with thoroughness, accuracy and consistency.
- Strong communication skills

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