Purchasing Assistant

4 days ago

Worthing, United Kingdom Rayner Intraocular Lenses Full time

The Purchasing Assistant supports the purchasing department by ensuring smooth, efficient, and cost-effective procurement of materials, supplies, and services. This role is crucial in maintaining strong vendor relationships, accurate records, and timely deliveries.

The Purchasing Assistant will work closely with the Purchasing Officer to assist in daily operations, order placements, and follow-ups.

**What You'll Be Doing**
- Order Processing: Assist in placing and processing purchase orders in accordance with company policies and procedures.
- Supplier Management: Communicate with suppliers to obtain quotes, negotiate prices, and track order status. Follow up on deliveries and resolve any discrepancies or issues with suppliers.
- Inventory Management: Help monitor inventory levels and coordinate with the warehouse to ensure that stock levels are maintained appropriately.
- Administrative Support: Maintain and organize purchase records, vendor contracts, and documentation. Enter data accurately into the purchasing system and assist in report preparation.
- Cost Analysis: Assist in analysing cost comparisons and purchasing trends to identify cost-saving opportunities.
- Liaison: Act as a point of contact between the purchasing department, vendors, and internal teams such as finance, production, and logistics.
- Invoice Reconciliation: Review and process purchase invoices to ensure that orders match received goods/services.
- Product Research: Assist in researching new suppliers and products to ensure the best quality, pricing, and terms are obtained.
- Compliance: Ensure compliance with company policies, industry standards, and legal regulations in procurement activities.

**What Experience Do You Need**
- Experience: Previous experience in procurement, supply chain, or a similar role is preferred but not required.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with procurement software or ERP systems.
- Communication: Strong written and verbal communication skills with the ability to effectively interact with suppliers and internal teams.
- Attention to Detail: Ability to manage multiple tasks, prioritize work, and maintain accuracy in data entry and documentation.
- Negotiation Skills: Basic understanding of negotiation strategies to secure favorable pricing and terms from suppliers.
- Problem-Solving: Proactive in identifying issues and working to resolve them efficiently.

**What We Can Offer You**
- Private healthcare
- Wellbeing allowance
- Monthly yoga sessions and quarterly massages
- Annual programme of fun events
- On site restaurant
- Enhanced maternity & paternity leave
- On site parking
- Being part of an organisation you can be proud to work for changing the lives of millions of people

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Worthing: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 24/09/2024
Reference ID: MLCPURCHASINGMAT
Expected start date: 30/09/2024

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