Clinical Coder/medical Administrator

**Job Description & Person Specification**

**Role**: Medical Administrator/Clinical Coder - 37 hours per week.

**Reports to**:Deputy Practice Manager/Practice Manager

**Job Summary**

We are looking for a friendly, enthusiastic, highly motivated Administrator who shares our commitment and passion to providing high quality patient-centred service.

In this role you will be responsible for handling and directing incoming clinical correspondence. You will be responsible for forwarding information onto the appropriate clinical staff and ensuring information is accurately coded onto patient clinical records.

This role involves scanning and filing of records, processing electronic records, forwarding records to appropriate clinician and coding information onto patient notes in line with

This will be a key role in the practice working alongside a friendly team.

**General Duties**:

- Scanning of patient related documentation and attaching scanned documents to patient’s healthcare records.
- Accurately coding and processing incoming correspondence.
- Identifying relevant clinical information documented in patient’s correspondence coding appropriately and completing any detailed requests.
- Input data into the patient’s healthcare records as necessary.
- Process all incoming electronic documents.
- To ensure that easily identifiable clinical content, usually investigation data, is entered onto the practice computer system to help with DQOFH achievement and general good practice guidelines.
- Any other duties deemed appropriate by the Practice Manager.

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Health & safety**:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health& Safety Policy, to include:

- Using personal security systems with in the workplace according to practice guidelines.
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
- Making effective use of training to update knowledge and skills.
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.
- Reporting potential risks identified.

**Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/professional development**:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

**Quality**:
The post-holder will strive to maintain quality within the practice, and will:

- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources

**Communication**:
The post-holder should recognize the importance of effective communication within the team and will strive to:

- Communicate effectively with other team members
- Communicate effectively wi