Legal Secretary

**Job Description**:
**Legal Secretary**

**Sale**

**Role Responsibility**
- Prepare initial documents for fee earners (both hard copy and electronic) by sorting, scanning, creating, and amending document bundles for cases- Checking document bundles if done by the Office Services team before sending out often with short deadlines- Liaise with Counsel and other legal representatives- Manage fee earner diaries, booking day to day appointments and making travel arrangements- Effective prioritisation of tasks within the team working with their STL to meet deadlines whilst managing a full workload- Maintain monthly MI reporting for the fee earners - pulling off information and updating documents- File, archive, photocopy, scan, and fax documents as and when required- Ensure that client contact information is kept up to date- Proactively assist with ad-hoc business development and communications activities e.g., client contact reports, team sheets- Prepare correspondence and documents both written and occasionally from digital dictation- Answer and make telephone calls in the line of their role, answering a help line and ensuring those calls are returned by the most appropriate person promptly- Use a case management system and open and close files for the team- Maintain a level of individual knowledge required for the role and share new/existing knowledge with their colleagues- Assist the Leeds dedicated accounts support, when necessary, with disbursement and accounts queries- Help maintain a clean office and clear desk- Handle confidential information in line with the firm’s data security protocols**_You will have:_**
- Previous secretarial experience within a legal/professional services environment, with a minimum typing speed of 65wpm.- Must have good IT skills, particularly in Microsoft packages- An excellent eye for detail with a concern for quality and accuracy- A focused client service approach- Team orientated and collaborative with a flexible, can-do attitude- Ability to communicate clearly and concisely orally and in writing- Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently.