Personal Assistant

**Location** - Andover Hampshire - Office based.

**Salary** £35,000 pa

**Hours and Travel** - 37.5 hours per week Monday to Friday, additional hours may sometimes be required, and travel to other Group sites.

Here at the **Pure Group,** we are seeking an outstanding Personal Assistant to support our new CEO and C-Suite level team - this is a fantastic opportunity, and a very exciting time to join, and be part of a very successful, forward-thinking Group, with a unique service provision.

**Who is the Pure Group? **- We are a Group of Companies, specialising in end-of-life planning including funeral plans, insurance products and Pure cremation services. We are a direct-to-consumer business and regulated by the FCA.

**A bit about the Role - **our new Personal Assistant will support our CEO and C-Suite level team by;
- acting as gatekeeper to the CEO and C Suite team, fielding, prioritising, and where possible, handling all communications so management time is used in the most productive way possible.
- Responsible for diary management, resolving diary conflicts, composing, and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas, compiling documents; and ensuring schedules are followed precisely.
- Prioritising urgent matters and proactively managing any conflicts efficiently and effectively, and following-through on projects until successful completion often with deadline pressures.
- Supporting communication between the CEO and the C-Suite team; promoting teamwork and collaboration.
- Using own initiative to solve problems as they arise.
- Prioritising meetings and reviews based on knowledge of our business needs and demands and expectations, always providing helpful solutions and options
- Responsible for being the first point of contact for the CEO and C-suite team taking telephone calls and directing them as appropriate
- Planning-ahead arrangements for weekly, monthly, quarterly, annual, board and senior management meetings, including refreshments/catering as required
- Preparation and collation of Board Papers and documents with a strong working knowledge of PowerPoint.
- Responsible for recording and distributing accurate meeting minutes/actions, and actively managing the action points from these meetings, ensuring individuals follow up and meet all agreed deadlines
- Organise information, documentation and computer-based information to ensure all valuable information is easily accessible and kept in line with data protection requirements
- Provide administrative support as required including research and formatting Reports, proposals or presentations.
- Process expenses and file weekly timesheets for the CEO and C-Suite team as required.
- Manage ad hoc projects, events, and often taking the ideas of the CEO and C-Suite team and managing them to fruition.
- Interacting and communicating with high-level corporate organisations and high-profile individuals in a professional manner, acting as an extension of the CEO and C-suite team.
- Arranging management team building and social events.
- Handling calls and communications appropriately, in a professional manner and making sure that messages and information are effectively noted and passed on to the CEO and correct C-Suite team member.
- Working closely and effectively with the CEO and other C-Suite team members to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- You will always act with absolute discretion, maintaining total confidentiality on all matters relating to the CEO and C-Suite team, and ensure the business is protected reputationally.

**A bit about You**

You will be _a first-class professional and reliable Personal Assistant, with an _**outstanding proven track record**, used to **operating within a senior board level, fast-paced environment.**

Forward thinking, organisation, proactiveness, anticipating need and responding to potential changes, will be **_second nature to you_**. You will know everything that is going on inside the Group but know the importance of confidentiality, discretion and integrity, and you will act with absolute discretion always, maintaining total confidentiality on all matters relating to the CEO and C-Suite team, and ensure the business is protected reputationally.

You will build strong relations with the CEO and C-suite team, and their reporting team members. You will keep the CEO and C-Suite team informed at all times and ensure that they are aware of their diary arrangements, appreciating both business and personal priorities.

You will be confident, friendly, diplomatic, with strong friendly interpersonal skills with gravitas, and your resilience, adaptability and _coolness under pressure_ will shine through.

Your written and verbal communication, and Microsoft Office suite skills, will be second to none, and i**t is essential** that you have a strong working knowledge of PowerPoint, Excel, SharePoint and W