Legal Secretary

1 week ago

Guildford, United Kingdom Sandiford Green Limited Full time

_We are looking for an experienced Property Legal Secretary to join our clients Construction team in Guildford._

Your main responsibility will be to provide comprehensive legal secretarial and administrative support. Your role will involve both internal and external client service, team work, initiative, communication and self-management.

Office based 3 days per week.

Key responsibilities
- To administer files to include opening, closing, storage and retrieval in accordance with the firm’s management procedures
- Accurately record information in the practice management system provided by Lawyer/s
- Handling pre and post completion documentation, paperwork and registrations
- Drafting of letters, documents, and forms
- Printing of contracts and letters pertaining to the sale or purchase of a property
- Scanning of signed contracts and other documents
- Daily diary management
- To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures
- Ensuring files are maintained accurately and filing kept 100% up to date
- To assist clients with updates/progress on their cases
- Produce and mail out client invoices
- Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system

Experience
- Accurate typing speed of at least 60 words per minute.
- Advanced knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other system implemented by the firm such as case management.
- Knowledge of legal terminology, documentation, legal processes, etc.
- Excellent people skills, meet and greet.
- Excellent telephone manner and competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail
- Flexible and dependable, able to take the initiative.
- Able to remain calm under pressure and work to tight deadlines.
- Conscientious, approachable and enthusiastic.
- Able to quickly build confidence, respect and trust with others
- Have a positive approach to daily tasks and have a solutions focussed working method
- Be able to work independently and self-sufficiently.

They offer great benefits including 28 days annual leave, private medical insurance, income protection, life assurance and a generous pension scheme.

Sandiford Green operate as a recruitment business in relation to this role

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