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Projects Administration Assistant

3 weeks ago

Bristol, United Kingdom Bristol Waste Company Full time

£25,224.00 per annum

**Hours**: 40 hours per week
Fixed term, 12 months contract

**Location**: Avonmouth, Bristol

IS THIS ROLE FOR ME?
You will be responsible for supporting all Project Administration on a client lead public sector project liaising with contractors, supporting the Project Manager (PM) with all logístical works being carried out on site. The role will be predominately office based and assist with general project management administration onsite in Avonmouth, although will be involved on another emerging contracts. They will oversee the administrative functions surrounding multi phased construction projects. This may include calling contractors, making appointments, arranging site visits and meetings, general and exception reporting, gathering information to aid the PM schedule materials and contractors effectively, seeking quotations, helping the PM to coordinate internal and external paperwork and ensure all project related documentation is processed correctly, computerized and stored centrally on the shared drive.

The administrator will be required to attend construction sites regularly and help with onsite communication between contractors and site operation staff, help with access issues and or general adherence to Health and Safety guidelines and site safety, arrange toolbox talks, aid the PM to enforce health and safety legislation where necessary, and keep records of all project related site visits.

**REQUIREMENTS FOR THE ROLE**:

- Performing general administrative duties: preparing, organising, and storing information in paper and digital form
- Tracking projects and aiding the PM on scheduled reporting
- Helping to schedule and coordinate the programmed works
- Helping the PM resolve issues related to the project and plan risk mitigation
- Aiding the PM with onsite communication and Liaising with staff in other departments (e.g., Finance, SHEQ, Operations, General admin, Communications)
- Hiring contractors and service providers, seeking estimates and quotations from suppliers

Please click on the attached job description to your left to read full job details and requirements for this role

WHY WORK FOR BRISTOL WASTE COMPANY?
- Cycle to work scheme
- 25 days holiday
- 3 weeks full pay, 3 weeks half pay, rising with each year of service up to 8 weeks full pay, 8 weeks half pay
- Enhanced Maternity entitlement
- Development opportunities
- BUPA wellbeing cash plan
- Employee benefits and discounts
- Free in-site physiotherapy in working hours
- On-site Citizen's Advice surgeries