Facilities Assistant

Company Description
Eurofins Scientific is an international life sciences company which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the leading global emerging players in specialty clinical diagnostic testing.

In 2018, Eurofins generated 4.2 billion euro proforma turnover, from 800 laboratories across 47 countries and employs about 45.000 staff.

**Job Description**:
An opportunity has arisen for a Facilities Assistant to support the Heathrow Facilities Manager to ensure the smooth running of the site and to work with the Quality and Compliance team to ensure all components are linked with the overall business strategy and direction.
**Key Responsibilities and Accountabilities**
- Reception duties as required
- Ensure all facilities responsibilities and associated equipment are maintained as minimum to legal compliance levels.
- Ensure building maintenance is completed and recorded.
- Engage and interact with all Facilities internal and external points of contact
- Communicate with sites and teams providing support and guidance as required for facilities based projects.
- Arrange and chair meetings as required ensuring defined actions are agreed and progressed.
- To facilitate and as necessary undertake the investigation and rectification of facilities related issues including those identified as an outcome of risk assessments, audit and inspection.
- To maintain clear records for all facilities and associated project activity - this is to include (but is not exclusive to) maintenance records, site details, maintenance contracts and legal records.
- Carry out site inspections/surveys as required and on a risk based approach.
- Input requisitions onto the company finance system and follow up orders for Facilities activity as required.
- Resolving outstanding invoices and requisitions.
- Support UKAS audits and customer visits, including facilities, H&S, scientific, security and BCDR as appropriate and directed.
- Support Operational Teams in ensuring facilities laboratory capability is maintained.
- To maintain awareness of developments in facilities management and establish relevance to the business.
- Be part of an out of hours on call rota systems for site reactive activity.

Qualifications**
Required**
- Knowledge of Health and Safety working practices
- Ability to take ownership of issues that arise within the day to day running of facilities - seeing things through to the end
- Able to take responsibility on an independent basis and determine the correct course of action to ensure resolution of issues.
- Clear communication skills (written and verbal) enabling communication at all levels including the ability to escalate matters clearly and concisely
- Ability to build strong relationships on a cross functional basis at all levels within the business.
- High levels of personal integrity and professionalism, able to gain trust of all clients/stakeholders.
- Planning and organisation skills
- High levels of concentration, accuracy and reliability.
- Tenacious with the ability to work under pressure in a changing environment.
- Demonstrable initiative with a pro-active attitude to continuous improvement.
- **Desirable**
- Experience of working within facilities management
- Completion of facilities courses such as asbestos, fire assessment etc.
- Project management tools.
**Person Specification**
- Excellent administration skills.
- Excellent communication and influencing skills.
- Innovation and problem solving skills.
- Strength in negotiation and influencing.
- Good interpersonal skills with the ability to interact with all stakeholders and colleagues at all levels.
- Ability to work independently whilst responsive to direction when necessary.
- Proactive and enthusiastic attitude and demonstrable commitment
- Excellent organisational skills
- Flexible and adaptable.
- Attention to detail.
- Delivery of projects and critical work to agreed timescales.
- Willingness to undertake training.

Additional Information
Due to the highly sensitive nature of the work, applicants should note that security clearance is required for this role. To gain security clearance you must have three years continuous residency in the UK. Criminal convictions may prevent you from gaining security clearance. In addition, this role will in require alcohol/drug screening.

Vacancy Reference: EURO509

Hours: 37.5 Hours per week, Monday to Friday