Admin Assistant

7 days ago

Chorley, United Kingdom Butler Rose Ltd Full time

**The Company Overview**:
Butler rose are partnered with an exciting boutique Financial Services business based in beautiful open-plan offices in Chorley who also have a close-knit family culture. They are an inclusive employer who value staff feedback & are always open to suggestions on improvement. This is a great time to join them as they've recently set up new operations across several European countries and due to continued rapid growth, they're now looking to welcome an Admin Assistant into the team. In addition, there is extensive scope for long-term career development & succession planning with this position which makes this a fantastic opportunity for an individual who will enjoy working in an ever-changing, customer facing environment in an incredibly varied role. Their client portfolio also continues to grow as does the overall team.

**Your new role as Admin Assistant**:
**Duties will include**:
Provision of support to Operations Manager and other key stakeholders

Provision of admin support to the Loan Management team

Arrange the execution of documents in line with specific instructions from Loan Manager / Solicitor

Arrange execution of documents with Authorised Signatories following clear signing protocols, as explained by the Loan Manager

Scan copies of signed documents to the Loan Manager

Arrange for originals to be sent to the Solicitor, as detailed by the Loan Manager

Arrange Notary to attend the office in the event of notarised documents.

Arrange certified copies of documents where necessary

Ensuring best practice

Dealing with incoming and outgoing mail, and keeping post procedures up to date

Keeping office area and meeting room tidy

Booking meeting rooms

Updating and maintaining staff contact sheets

Scan and file documents

Operation of the off-site storage process

Maintaining kitchen stock levels on a weekly basis

Ordering, distribution, and stock taking of office stationery

Assisting with travel arrangements for the Team

Sourcing and comparing flight/accommodation prices

Any other ad-hoc duties as required

**The Experience & Qualifications Required**:
Strong administrative skills

Willingness to be hands-on & take on a wide variety of duties

Good work ethic

High level of accuracy

Stable work history

Self-starter

Confident manner. Ability to communicate effectively with all levels of the organisation.

Competency on Word, Excel, Outlook, PowerPoint, and other Microsoft products

GCSE Grade C or equivalent in Maths & English

Experience of working in a property or legal environment would be an advantage

Vocational qualifications such as NVQ Level 3 would be a bonus

Adaptable, flexible & a good team player

**Your Reward & The Package on Offer**:
As Admin Assistant, you shall receive

A salary of between £21,000 - £23,000 depending on experience

BUPA

Pension

25 days holiday + bank holidays + birthday off. Opportunity to purchase additional holiday after successful completion of probationary period.

Free parking

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.

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