Secretary/receptionist

Ashmole and Co. is an established firm of accountants based across West Wales. We are currently recruiting a Secretary/Receptionist for our Haverfordwest Office.

You will be responsible for meeting and greeting clients plus taking and making phone calls. You will need to have excellent communication skills and the ability to learn new tasks quickly. Experience of a similar office environment would be an advantage.

You will also provide secretarial support to the Haverfordwest Office Team and will have experience of Microsoft Office products such as Word, Excel & Teams. Experience of Xero and/or IRIS practice management would be an advantage but is not essential as full training will be given.

Tasks specifically include:

- Audio typing.
- Sending mail both electronically and manually, depending on the needs of the client.
- Opening, scanning, distribution of mail.
- Filing paperwork manually and electronically.
- Opening and maintaining physical and electronic client files.
- Keeping practice management software updated to assist tracking of jobs through the office.
- Generating sale invoices.
- Diary management for the Partners.
- Maintaining of general consumables.
- Banking and petty cash handling duties.
- Maintaining of client records both incoming and outgoing.
- Adhering to GDPR rules and client confidentiality.
- Ad hoc administrative tasks requested by Partners and Staff.

Contract type : Permanent.

Hours : 35 hours full time (working 5 days a week Monday to Friday)

Additional pay:

- Yearly bonus

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

Application deadline: 23/10/2024
Reference ID: Secretary/Receptionist