Site Secretary

This post is Fixed term/Secondment for 12 months to meet the needs of the service.
An exciting opportunity has arisen to cover the position of Site Secretary within the Women’s Directorate in Glan Clwyd Hospital for a fixed term period of 12 months.
The Site Secretary is responsible for providing support for the General Manager, Matrons, Ward Managers, Lead Manager and Senior Midwives in relation to management and administration of the department and the provision of a secretarial service within the department as required. The post holder will be required to fully co-ordinate Corporate and Central meetings, inclusive of room bookings, compilation of agendas and transcribing of formal minutes.
Directorate and North Wales meeting are to be fully co-ordinated, inclusive of room bookings, compilation of agendas and transcribing of formal minutes.
Also providing an effective secretarial service and support to all senior managers within the Central area of the Women’s Directorate including the Clinical Director, Consultant Midwife, Lead Manager, Inpatient Manager and the General Manager.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
To have an up to date knowledge and understanding of the issues and responsibilities associated with the role of the Senior Managers.
Scheduling and arranging meetings, inviting attendees and arranging suitable meeting venues and refreshments if necessary.
Managing the Lead Manager and Matron’s electronic diary, including making appointments, booking meetings, sending apologies and revisions as per prioritisation.
Ensuring the Lead Manager and Matrons are fully prepared with required documentation prior to meetings.