General Administrator

24 hours ago

Kingston upon Hull, United Kingdom Kingspan Access Floors Full time

**Company Overview**:
Kingspan Data & Flooring is part of the Kingspan Group PLC and comprises of manufacturing locations in UK, Ireland, Germany and Belgium, servicing markets across Europe & Middle East. Kingspan Data & Flooring Technology originated in the traditional commercial office sector for raised access flooring and, more recently, are supporting the accelerated growth in the data centre industry.

As the world’s largest raised access flooring manufacturer, supplier, and installer, we have been involved in the delivery of a wide range of flooring solutions for some of the most prestigious buildings in Europe. We continue to develop innovative products for use in commercial buildings, data centres and large retail premises and today we offer a full specification and consulting service. Our business in Europe is growing and it’s an exciting time to help shape our future direction.

**Purpose of Statement**:
Reporting to HR Coordinator, the General Administrator will take ownership of the daily administrative tasks associated with HR operations. The Administrator will have a strong attention to detail, be able to work effectively in a fast-paced environment and ensure that scheduled tasks are completed accurately and in a timely manner.

**Key Responsibilities**:

- Active management of the division’s HR systems and databases, including SharePoint and time and attendance systems.
- Ensuring compliance with Company processes, standards and GDPR with regards to general administrative duties and maintenance of HR systems and records.
- Drafting and issuing of HR letters across the division i.e. contracts and offer letters.
- Updating on-site notice boards and distribute announcements accordingly.
- Assisting the HR team with general administrative duties as requested i.e. note-taking.
- Providing administrative support to the Operations team in relation to Health & Safety and Training & Development activities.
- Taking ownership of internal projects, providing project stakeholders with regular updates.
- Producing weekly and monthly reports and share with relevant parties.
- Providing cover for HR colleagues, as and when required.
- Adhering to all Company rules and policies.
- Any other reasonable duties, as and when requested.
- Previous experience in an administrative role is preferred.
- Strong administrative skills and a keen eye for detail is essential.
- Strong communication skills both written and verbal.
- Ability to work as part of a team and on own initiative.
- Ability to multitask, organise and prioritise workloads, ensuring strict deadlines are met.
- Take an active interest in personal development with a willingness to learn new processes and systems.
- Comfortable and confident in handling a wide range of data (including sensitive and personal information).
- The ability to maintain the highest standards of confidentiality in all aspects of work and be a trusted and professional ambassador for HR team.

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Work authorisation:

- United Kingdom (required)

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