Secretary

1 week ago

Eastleigh, United Kingdom HWB Full time

**Secretary - 3 days per week on a job share basis**

**Chandler’s Ford, Hampshire**

An established and successful accountancy firm in Chandlers Ford, we provide accountancy, audit and taxation services to both individuals and companies. We take great pride in providing clients with exceptional results, offering a consistent and proactive service to all.
- Ideally previously in a management support role at Director level.
- Confident in learning new software e.g. IRIS; proficient in the use of Microsoft Word, Excel, PowerPoint and Microsoft Outlook.
- Ability to manage a number of tasks at one time and work to tight deadlines
- Demonstrate excellent verbal and written communication skills and be able to build rapport and relationships at all levels both internally and externally.
- Ability to prioritise your workload; be flexible to meet strict deadlines and work under pressure.
- Excellent organisational skills, high level of accuracy and attention to detail
- Right to work within the UK without sponsorship

**Summary of Key Tasks**

**Responsibilities include but are not limited to -**
- Carry out a range of typing and admin tasks, including working from audio and copy typing.
- Prepare and submit company secretarial information for Companies House filing requirements.
- Maintain client’s statutory records filing system.
- Co-ordinate, review and keep several Directors diaries up-to-date.
- Use, maintain and update a variety of record keeping systems including scanning of documents to in-house data storage system.
- Where appropriate, deal with enquiries in the Directors absence, using own initiative and referring complex issues to the Directors.
- Maintain and update company’s electronic bespoke client database.
- Generate and post invoices and credits using the system.
- Arrange all aspects of meetings e.g. diary, rooms, lunches, refreshments etc.
- Preparation of Power Point presentations and corporate style reports.
- Provide support to other team members to meet workload peaks, and cover of sickness and annual leave. Assist in answering incoming calls and the door entry system as well as covering main reception desk including post at times.

**Job Types**: Part-time, Permanent

**Salary**: Up to £26,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking
- Wellness programme

Schedule:

- Day shift

**Experience**:

- Secretarial: 2 years (preferred)

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