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Finance Shared Services Administrator
2 weeks ago
**We rise to challenges together**
**Finance Shared Services (FSS) Administrator**
**Location: Newark (but Spalding could also be considered)**
**Business Area: Finance**
**Contract Type: Permanent**
**Working Hours: Monday to Friday - 8:30am to 5:00pm**
Please be informed that this role offers a job share option, which aims to promote a collaborative approach to workload management and improved work-life balance by sharing a full-time role with another colleague.
**Why join us?**
We’re ready for anything. We thrive on challenge and change. The undeniable pressure and pace of our 24/7 operation keeps us on our toes and offers a variety of career pathways and options to explore and pursue. We encourage everyone to work hard, push further and show resilience. And it’s exciting. Because only by mentoring and role modelling our success and innovation, will we continue to diversify, grow as individuals and succeed together.
**About the role
**We’re proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Reward Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too.
In this busy and exciting role, you will provide administrative and coordination assistance to support the smooth running of our Newark and Spalding Finance Shared Services offices.
**Role Accountabilities**
- Provide a single point of contact for administrative issues and/or requests from Finance Shared Services Leadership team_
- Act as the single point of contact for all issues and/or requests and escalate these issues when required
- Provide oversight on the progress of reported issues/requests, liaising with third parties** **and site services where necessary in order communicate to FSS colleagues
- Continual improvement of the services_
- Liaise with the stakeholders to continuously improve the services provided to or on behalf of FSS
- Stationery management_
- Includes managing stock levels, ordering items and dealing with booking requests and return of equipment for both the Shared Services offices. This includes but not exhaustive: kitchen supplies, catering, toners, office supplies
- Manage the meeting room & hot desk booking system
- Accepting in delivery of stationery
- Purchase Order Management_
- Raising PO’s as required for Finance Shared Services
- Receipting goods in through Protean
- Assisting with FSS Travel Requirements_
- Booking travel for FSS Leadership team
- Process Visitors_
- Responsible for registering and managing visitors
- Administrator of door access system (starters/leavers etc)
- Be an ambassador for Bakkavor, ensuring that the visitor experience is professional and positive
- Process post_
- Ensure the daily post is collected, distributed and dispatched
- Meeting room management_
- Central oversight of meeting rooms and assistance to book if required
- Ensure that the rooms have been left in an acceptable state by out-going users and are fit for use by in-coming users
- Work with meeting organiser to arrange catering for bookings (where applicable)
- Manage Internal Communications to Colleagues_
- Own SharePoint page and update with key business information regularly
- Administration Support_
- Support Administration activities for Finance Shared Services Leadership team
**About you**
Ideally, you will have previous experience within a similar administrative role - with excellent attention to detail and time management skills.
Proficiency in the use of MS products Outlook; SharePoint, Word; Excel and Teams will be key - as will strong organisation skills.
If you have excellent communication skills with the ability to adapt to different audiences, alongside a passion for delivering a best-in-class administrative service - this could be the perfect role for you.
**What you’ll receive**
As an equal opportunity employer, we’re committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you.
**You’ll enjoy**:
- Life Assurance (1 x salary)
- 25 days holiday plus 8 bank holidays as standard (may vary by role)
- Staff Shop
- Stakeholder Pension Scheme
- Discount & cashback platform
- Personal Accident Insurance
- Free health check
- Employee Assistance Programme
- A range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans)
- Salary sacrifice car lease scheme
- Free independent mortgage advice
- Discounted tutoring for children
- Access to financial learning tools and affordable loans via your salary
- OvertimePlus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions.
**Proud to be Bakkavor**
We’re the biggest name you’ve never heard of. You’ve probably eaten our food. You just didn’t
