Current jobs related to Information Management Assistant - Oxford - Mace

  • Customer Support Advisor

    2 weeks ago

    Oxford, United Kingdom Hellios Information Full time

    Job Title Customer Support Advisor - Supplier Support Location Kemp House, Chawley Park, Cumnor Hill, Oxford OX2 9PH Reporting To Team Leader Job Summary To provide excellent customer service in our Supplier Support team. Explaining the benefits and processes associated with our service as well as handling enquiries and issues through first line support. Key...

  • Information Technology Manager

    4 days ago

    Oxford, Oxfordshire, United Kingdom Corriculo Recruitment Full time £40,000 - £60,000 per year

    The ideal candidate will have a wealth of experience tackling various hardware and software problems. They should be comfortable providing technology solutions to employees and working closely with third party software companies to adopt new technologies and efficiently use existing ones. This candidate should have prior experience working with information...

  • Senior Product Manager

    2 weeks ago

    Oxford, United Kingdom Hellios Information Limited Full time

    A leading supplier information company in Oxford seeks an experienced Product Manager to own product strategy and lead cross-functional teams. You will drive product success from ideation to launch, impacting thousands of users. Candidates should have over 10 years of product management experience, mainly in SaaS or B2B, and a solid understanding of agile...

  • Assistant to The Managing Director

    4 days ago

    Oxford, United Kingdom Rock Management Services Full time

    Job Title Assistant to the Managing Director Job Overview Rock Management Services (Rock MS) provides business support to businesses who do not have the capacity to have an in-house team. One of Rock MS’ biggest clients is Reeds Solicitors LLP (Reeds) a large multi-office solicitors firm with offices across England and Wales. Reeds represents clients...

  • Building Information Modelling

    2 days ago

    Oxford, United Kingdom ASSYSTEM Full time

    Company Description Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective...

  • Information Technology Manager

    4 days ago

    Oxford, United Kingdom Corriculo Recruitment Full time

    The ideal candidate will have a wealth of experience tackling various hardware and software problems. They should be comfortable providing technology solutions to employees and working closely with third party software companies to adopt new technologies and efficiently use existing ones. This candidate should have prior experience working with information...

  • Information Technology Manager

    4 days ago

    Oxford, United Kingdom Corriculo Recruitment Full time

    Corriculo Recruitment provided pay rangeThis range is provided by Corriculo Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeThe ideal candidate will have a wealth of experience tackling various hardware and software problems. They should be comfortable providing technology...

  • Information Technology Manager

    1 week ago

    Oxford, United Kingdom Picker Full time

    Executive Business Manager/Information Governance Manager We are looking for a IT Manager to join our Platform Services team. You will need demonstrable and proven experience as an IT manager or similar role. You should have technical expertise in network administration and data governance, as well as excellent leadership, customer service, and team...

  • Information Security Lead

    5 days ago

    Oxford, United Kingdom Pembroke College Full time

    SOCIT is an Information Services team that provides IT services to a Consortium of Oxford Colleges.The SOCIT Information Security Lead (ISL) will be working with and reporting to the SOCIT Head of IT and will be responsible for leading IT software projects while also serving as the strategic lead for security initiatives across the Consortium and member...

  • Information Security Lead

    1 week ago

    Oxford, United Kingdom Pembroke College Full time

    SOCIT is an Information Services team that provides IT services to a Consortium of Oxford Colleges. The SOCIT Information Security Lead (ISL) will be working with and reporting to the SOCIT Head of IT and will be responsible for leading IT software projects while also serving as the strategic lead for security initiatives across the Consortium and member...

Information Management Assistant

2 weeks ago

Oxford, United Kingdom Mace Full time

The opportunity - Based onsite in Oxford

Mace is an international consultancy and construction company, founded and built on exceptional people with a deep-rooted entrepreneurial spirit. We are global experts in shaping the built environment - helping to lead the way to a more connected, resilient and sustainable world.

The business has a reputation for constructing some of the most iconic buildings, delivering some of the worlds most impactful regeneration schemes, and leading the way in revolutionising the industry to make it safer, more sustainable and more efficient.

Since day one we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. It’s why we exist. It’s what drives us forward. It’s how we create an enduring legacy in this world.

It challenges and energises us to improve, innovate and exceed expectations. And go beyond. To dream bigger and achieve more for every place, project and every person we impact. Building a world where ambition has no boundaries.

Project: Public Sector Construction - Oxford

Your responsibilities will include:

- Organising internal and external meetings and arranging presentations, documents, equipment and refreshments as required.
- Ensuring all drawings and documents are published to the system are associated to a document transmittal.
- Ensure that designers are publishing documents in accordance to the protocols and using the agreed distribution matrices.
- When designers issue data to Aconex ensure that their ‘project status’ is as per the project protocol and that the system is configured so that they can only use the statuses within the protocol.
- Distribute drawings to Mace package managers for authorisation system) when agreed then forward this information to the sub-contractors as per the Aconex procedures guide.
- Ensure that the agreed forced issue groups are set up so that sub-contractors issue all drawings and documents directly to the PIC.
- Issue Sub Contractor submittals to Mace package managers for Authorisation and to lead consultants for ‘Lead Review’, any additional actions/ distribution to be agreed with the Mace team.
- Run reports to show overdue actions on these documents from the consultant’s as part of the weekly reporting process.
- When sub-contractors issue data to conject ensure that their ‘project status’ is per the project protocol and that the system is configured so that they can only use the statuses within the protocol.
- Produce RFI summary reports as part of the weekly reporting process.
- Ordering Stationery.
- Ordering PPE for the team.
- Maintaining company electronic filing system.
- Supply chain prequalification requests.
- Ensuring the office is maintained within H&S standards and testing’s.
- Comply with safe working practices.
- Represent the company in a presentable and professional manner.
- To follow the company’s equalities policies in relation to other Mace staff and any external parties.
- Ensuring that all aconex Procedure/ Process Guide’s, where applicable, are issued to all Project Teams.
- Ensuring that all Aconex Procedure/ Process Guide’s, where applicable, are issued to all project sub-contractors as part of tender documentation and as part of any Starter Pack.
- Read and understand all Mace aconex process & procedures guide’s for the Project.
- Ensuring the Mace team adheres to the project process & procedures and provide guidance when deviation occurs.
- Maintaining the project work package list and ensure documents are being assigned to work packages, as per the Mace work packaging guidelines & in tandem with the sub-contractor viewing restrictions.
- Managing and control distribution lists as per the agreed distribution matrices.
- Running exception reports for Mace managers on a weekly basis.