Finance Assistant

1 day ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent position, 18.25 hours per week.

The School of Engineering is seeking an individual to join our busy Finance team to provide financial and administrative support and advice to the core Academic, Teaching and Research operations.

You must have experience of working in a finance environment, with awareness of budgetary control systems and VAT. The ability to work accurately, plus an excellent attention to detail, is paramount. You should demonstrate strong customer service and communication skills, with the ability to work both independently and as part of a team. Strong IT skills are essential, along with the confidence to learn and use online systems.

Interview Date: TBC.

**JOB PURPOSE**

To be part of the School’s busy Finance Team, providing financial & administrative support and advice to the core academic teaching and research operations.

**DUTIES & RESPONSIBILITIES**
- Process purchase orders/invoices/credit notes/GRN on SAP/OPeRA (e-procurement) systems, verifying coding, signatories, VAT treatment and compliance with Financial Regulations.
- Monitor purchasing commitments, analyse GRN/invoice reports from SAP & liaise with vendors/staff to resolve any issues. Input corrections to SAP as required. Reconcile supplier statements & liaise with vendors/staff to resolve any issues.
- Check and confirm UK & overseas travel itineraries, for staff and students, using the approved travel supplier’s online system. Ensure travel requests comply with University policy. Ensure key documentation is provided to travellers. Arrange conference bookings via credit card.
- Process expense claims from staff, visitors and other stakeholders, ensuring compliance with Financial Regulations and departmental policy and obtaining additional information from claimant where necessary to support claim. Claims may be submitted via the online expense claim system (Concur), or via paper-based forms.
- Run SAP reports, analyse and present results in an appropriate format. Generate documents for input into SAP e.g. journals & MCAs.
- Arrange courier bookings for UK & overseas shipments using an online system. Gain an understanding of import/export processes and regulations. Ensure correct documentation is provided for shipments.
- Within the scope of the role provide advice and guidance to staff, students and external stakeholders on all aspects of financial transactions in accordance with Financial Regulations.
- Contribute to the office administrative activities e.g. distribute post, maintain pigeon-holes, monitor/replenish stationery stock, allocate keys etc.
- Other ad-hoc finance/admin tasks as guided by the Finance Office Manager.

The duties and responsibilities outlined are for guidance on the main aspects of the job. The post holder will be expected to be flexible in their duties.

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