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Facilities and Accommodation Officer

3 weeks ago

Glasgow, United Kingdom Migrant Help Ltd Full time

**About Migrant help**

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect andenables them to reach their full potential.

We are currently looking for a Facilities and Accommodation Officer to join our Trafficking and Exploitation Survivors’ Service (TESS) Scotland? team on a Permanent Contract.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work.

**These are some of the benefits we offer**:

- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme.

**The Role**

The post holder is expected to contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives. The purpose of this role is to support the Regional Manager and the Paisley/Glasgow-based TESS service in the comprehensiveprovision of facilities support, including in relation to Migrant Help offices and client accommodation based in Scotland. The post-holder will assist and support the operational team and Facilities (HQ) to ensure Migrant Help complies with all current legislation/ approved codes of practice and guidance in relation to the management of premises and provision of health and safety.
The objective of this role is to support the TESS team and Facilities to manage and secure practical, pragmatic solutions within our accommodation and offices to ensure the health and safety of staff and clients. To provide a service that is timely, effectiveand understood by everyone, making it straightforward for everyone to comply with requirements. Building positive partnerships and relationships with landlords, third party office/accommodation suppliers, Migrant Help managers and colleagues is an essentialaspect of this role. The post holder will be expected to manage partnerships with relevant third parties, working alongside the Regional Manager as needed.
In addition, the post-holder is expected to promote equality, diversity, ethical practice and the values of our organisation in all associated actions and activities throughout Migrant Help.

**Duties and responsibilities**

Support the TESS Scotland Service through:

- Management of offices and accommodation to ensure we comply with regulation and legislation in terms of Health and Safety and good/best practice standards
- Support the TESS Regional Manager with the procurement of office space and client accommodation
- Procure fixtures and fittings for our office and accommodation as required to meet our obligations as an office/accommodation provider
- Day to day maintenance of the Migrant Help accommodation asset register
- Supervision of day-to-day management of our accommodation and other sites (for example, offices) as and when required. Undertaking regular checks for condition and cleanliness. Monitoring planned and preventative maintenance schedules and urgent repairs.Responsible for weekly accommodation inspections of direct Migrant Help accommodation and regular visits to any third-party accommodation sites used by Migrant Help clients
- Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
- Maintain a record of health and safety risk assessments and safe systems of working. Advising the relevant manager/department on when these are due for review and/or update
- Liaise with landlords to ensure they meet their statutory obligations in the management of their buildings
- Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
- Undertake regular and periodic checks of the accommodation to ensure it meets the standards set out in contracts and other agreements
- Work with HR to ensure that all staff training related to the office/accommodation is compliant with the law/regulation as required
- Support the provision of audit and other inspection on Migrant Help’s office/accommodation to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditation
- Maintain records of accidents and near misses and working with those involved and their managers take necessary steps to prevent a recurrence
- Promote equality, diversity and inclusion in all actions and activities

The above list of job duties is not exhaustive; the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post, as directed by the Regional Manager.

**Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.**

**Therefore the applicant must**:

- Be able to provide documents to show their right to work in the UK ie valid passport or other right to work documents such as work visa, settled status document, certificate of registration, naturalization as a British citizen, Biometric Residence Permitetc.
- ?Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment