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Freedom of Information/ig Admin Co-ordinator

2 weeks ago

Manchester, United Kingdom The Christie NHS FT Full time

Implement and maintain processes that support FOI requests being dealt with in the statutory timelines. Consult with external Third Parties (e.g., suppliers) where their interests may be affected by FOI disclosure (e.g., prejudice to commercial interests s.43), seeking agreement and/or compromise regarding the disclosure of information. Carry out the redaction of information contained in a variety of Trustdocuments where information is exempt under the FOIA. Receive often highly complex, sensitive, or contentious information from the Trusts departments; exercise judgement on how best to present this information and formulate a full response written to a high professional standard in easily comprehensible terms suitable for release into the public domain.
Carry out research (online) as a matter of routine practice to understand complex requests and information received from staff; monitor decisions notices and changes in guidance issued by the Information Commissioners Office; maintain awareness of information and data published by health sector organisations such as NHSE/I, PHE, and other NHS Trusts. Accountable to maintain current online FOI disclosure log Triage and assist with the internal review process for FOIs as required when an appeal or complaint is received and work toward an acceptable resolution that prevents escalation to the Information Commissioners Office. Accountable for the Trusts FOI Policy content and supporting procedures to maintain compliance with FOI legislation/Code of Practice. Duties and Responsibilities (IG Admin Co-ordinator) Provide administrative support to the Information Governance Team as required, such as arranging meetings, distributing information, taking notes; assist with performance reporting for various projects asset management/Data Flow Mapping and committees.
Triage enquiries for support and guidance, recording and managing through TechBar ticket system. Plan, undertake and write up pre set audits as directed regarding information governance compliance making recommendations to driving improvements, covering areas including; Information Asset Register, Confidentiality Spot Checks Support with maintenance of the Information Asset Register and its contents, risk assessments Facilitate chasing of outstanding audit actions, including those directly from the Caldicott Panel (or other relevant meetings). Facilitate monitoring of the overall Trust compliance with Data Security and Data Protection mandatory Training. Provide administrative support in processes for creation and review of information sharing agreements and privacy impact assessments across the Trust, maintaining a suitable register.
Lead on maintaining the IG intranet pages content and publication of pre setcycle of data protection communications content on HIVE (internal intranet) Be responsible for implementing procedures for own work area and for proposing changes in line with legislation, Trust and NHS policies and guidelines across the Trust, where appropriate Demonstrates the agreed set of values and accountable for own attitude and behaviour