Project Coordinator

2 weeks ago

London, United Kingdom Pertemps London Full time

**Project Coordinator
£40,000-£45,000
Hybrid**
Excellent opportunity for an experience Project Coordinator with at least 4/5 years Coordinator experience from either Legal or Professional services background.
You will have the opportunity to join this leading international dynamic Law firm situated in the heart of the City.
This is a modern, commercial Law firm with offices in Bristol, Hong Kong and Singapore.
This client heavily invests in their people, personal development and training and wellbeing
**About the Role**
The role The Project Coordinator will work for the PMO Team.
You will be part of a new programme delivery function, who will be tasked with ensuring an ambitious portfolio of business change and technology projects are delivered on time and in line with the firm's objectives and strategy.
You'll be responsible for supporting the team, and ensuring projects are coordinated and managed appropriately, in line with a governance framework.
**Duties and responsibilities include but are not limited to the following**:
Ownership, administration and maintenance of the PMO tool (KEYEDIN) coordinating system upgrades/enhancements
Coordinating PMO processes, systems/tools and ensuring governance is adhered to and that reporting is actioned by Project Managers, coordinate feedback and reflect this is continual service improvement, champion best practice and run Project Health Checks
Develop and maintain PMO Service Catalog
Management of the project lifecycle process and stage gates
Coordinating PMO activities including coordination of the PMO SharePoint site, PPM tool, mailbox, calendar and assisting with development/delivery of workshops
Act as a reference point for PMO queries
Portfolio level RAID management and support
Budget management and tracking including raising POs and invoice checking
Track and report on project portfolio performance, providing a real-time, comprehensive, and prioritised view of all projects
Contract process support and tracking
Opening and archiving of projects within tools
Managing project management documents such as the project plan, budget, schedule or scope statement, as required by the project manager
Monitoring project progress and creating project status reports for senior management and key stakeholders
Support the PMO Manager with Portfolio resource management and benefit tracking, including maintaining a Portfolio benefits
Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle, including administration of meetings, such as preparation, ensuring artefacts and agendas are distributed in a timelymanner; and during, capture decisions, actions and owners from project meeting
Support PMO team with the on-boarding process for new staff members
Oversee PMO activities in the PMO Manager's absence
**Knowledge, skills and experience**
PMO experience - Ideal but not essential
Ensuring a steady completion of workload in a timely manner is key to success in this position
Strong MS Office skills
Excellent written and verbal communication skills
Keen attention to detail and numeracy skills
Ability to deal with difficult or demanding situations
Self-motivated and directed
Experience working in a team-oriented, collaborative environment
Solid organisational skills including multi-tasking skills
Well-developed interpersonal skills
Diplomacy
Strong desire towards self-development

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