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Dbs Sdc Transformation Programme Administrator

2 weeks ago

Gosport, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:
210152

**Salary**:
£26,350

**Grade**:
Executive Officer

D

**Contract type**:
Permanent

**Business area**:
MOD - Head Office & Corporate Services

**Type of role**:
Project Delivery

**Working pattern**:
Full-time, Job share, Part-time, Compressed Hours

**Number of posts**:
1

**Contents**:
Location

About the job

**Benefits**:
Things you need to know

Location

Gosport, South East (region), PO13 9XA

About the job

**Summary**:
This post sits within the PMO, and the role will provide administrative and project support to the Contract including the Transformation Programme, facilitating its successful delivery.

This position is advertised at 37 hours a week with flexibility to work from home.

**Job description**:
Assist and support the PMO RAID, Benefits and Planning Support Officers

Provide support to the Programme Director and Programme Managers

This post may have staff management responsibility depending on allocation of duties across the team.

Administer and provide secretariat support at key meetings including preparing meeting packs, producing minutes/records of decisions, monitoring and tracking of actions.

Produce and update programme reports and other products including RAID Register and Programme Tracker.

Act as the focal point for Authority responses to internal/external requests for information.

Be responsible for associated programme file management including robust version control.

Collating and analysing data.

Engagement across the programme with Project Managers and SME’s, helping to ensure compliance with the standards and processes set out by the PMO.

Contribute to a collaborative, productive environment and demonstrate positive behaviours to support wider organisation culture standards.

**Responsibilities**:
As might be expected within this high-profile informational project, we are looking for an individual with excellent interpersonal skills, responsive to changing priorities and can demonstrate the ability to work well in a fast-paced, fluid environment. A good working knowledge of Microsoft tools including Teams, Excel and PowerPoint. An understanding of Visio, Ms Project/Project Online (POL) and Power BI is desirable. Experience working in a large matrix organisation providing administrative support is essential. An understanding of Project Frameworks, RAID, Benefits and/or working within a Project Management environment is desirable.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Delivering at Pace
- Working Together
- Leadership

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension

Please note:
Expenses incurred for travel to interviews will not be reimbursed

The post does not offer relocation expenses.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Your department’s complaints process:
“MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

**Security**:
See our vetting charter.

People working with government assets must complete basic personnel security standard checks.

**Selection process details**:
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

This vacancy will use Civil Service Success Profiles and will assess Behaviours and Experience during the selection process and at the Interview stage. For each of the behaviours listed below applicants should provide a statement (up to 250 words for each) demonstrating how they meet each of the requirements.

This vacancy is part of the A Great Place to Work for Veterans initiative Making-thecivil-service-a-great-place-to-work-for-veterans

Feedback will only be provided if you attend an interview or assessment.

**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

**Working for the Civil Servic