Business Coordinator

We are looking for an enthusiastic Business Coordinator to join the Midlands Commissioning Team for a period of 12 months to cover maternity leave. The Business Coordinator will provide a full executive office service to the Regional Director of Commissioning.

**Main duties include**:

- Act as the main point of contact for the Regional Director of Commissioning (RDC)
- Diary Management for the RDC
- Business management support, contributing to the completion of directorate reports and returns.
- Organising and facilitating multi-disciplinary virtual and face-to-face meetings
- Ensuring that all relevant documentation is completed and filed in line with organisational and directorate requirements.
- Producing and issuing letters on behalf of Directors
- Project Management support to the Commissioning Directorate
- Provide secretariat to relevant meetings including collating papers, preparing agendas and taking action notes.
- Support contract management.
- Building and maintaining networks
- Strong Communication management
- Priority Management

The post holder will work as part of a team delivering an efficient and effective
Business Management Support Service to co-ordinate and support managers and
staff in the delivery of their key programmes.

**Key responsibilities will include**:
Planning & Organising
- Provide business and office management support, contributing to the

completion of business returns and reports, update on budgets and
supporting team business plan.
- Act as the main point of contact with stakeholders on the management of

relevant activities.
- Organising and/or facilitating multi-disciplinary meetings where agreed and

present on progress, ensuring that all actions are logged and followed up as
required.
- Support teams to ensure that the portfolio of tasks/activities is planned,

managed and delivered effectively.
- Support and inform the targeting of resources, monitoring, implementation

and evaluation of the tasks/activities by providing high quality support
including complex information and analysis, communications and
stakeholder management.
- Ensure that all documentation relevant to the business is completed and

kept up to date in line with organisational requirements.
- Provide the main point of contact for the business task; lead on regular

reporting with local / national teams’, collate returns, undertake analysis,
provide update briefings for directors, support evaluation of the programme
and enable systems and processes for regional colleagues to share and
learn from the outputs of the programme.
- Manage / secretariat relevant meetings, including taking minutes / actions,

collating papers and preparing agendas.
Service Improvement
- To promote learning, sharing and evaluation of support delivered to

appropriate stakeholders.
- Supporting the team to ensure the timely capture of lessons learned

throughout the business task lifecycle.
- To support contract management and continuous improvement.
- To work collaboratively across the wider Health and Care matrix.
- Contribute to strategic planning.

page 3
- Support implementation of strategic modernisation / service improvement,

public health, workforce or commissioning strategies and any associated
action plans.
- Responsible for the development and maintenance of databases required

for regular reports.
Analysis & Judgement
- Undertake complex and detailed information analysis of specific activities /

reports requiring high levels of concentration, which may require comparing
a range of options.
- Update, maintain, manipulate data, gather and analyse information to

predict/meet future organisational and team needs by identifying best
professional practice.
- Monitor and evaluate risks and issues using a tracking mechanism to

enable a proactive resolution and escalation processes.
- Contribute to the information management of performance, taking a lead for

specific activities.
- Provide coordination of and participate in relevant meetings, reporting

attendance and providing information advice and support where requested.
Communication
- Ensure effective communication and stakeholder management with a range

of organisations and individuals, researching and drafting correspondence
and papers and ensuring the management of specific tasks, lead reporting
and analysis across a range of specialties, functions and activities.
- Work with members of the team and key stakeholder to investigate the

causes of any variance from plan / delivery targets and contribute to the
implementation of solutions.
- Support the development of internal and external communications where

required by regular contact with the teams, stakeholders and
Communications team.
- Responsible for preparation of correspondence and complex papers, as

directed by the Manager.
- Communicate information, risks, issues and dependencies, including

briefings and reports to teams, sponsors and a range of internal and
external staff.
Financial Managem