School Office Administrator

**School Administrator**

As our Administrator, you will be required to support the Directors with the running of the business and the Principal and SLT with day-to-day support of administration tasks of running the School. You will also take a lead on multiple aspects of this role.

**Role Details**
- Title: Administrator
- Location: The Aspire Hub, Burnley
- Responsible to: Managing Directors and SLT
- Total hours per week: 37.5 (Monday, Tuesday, Wednesday & Friday 8.30-16.15 & Thursday 8.30-17.15)
- Role type: Term time + 1 week (40 weeks over the year)
- FTE Salary: £19,553.63 per annum (pro-rata over 40 weeks)

**Overview of duties -**

**Supporting the Business**
- General administration support and reception duties, including answering the telephone, fielding calls, responding to queries and taking messages along with data entry, organising of meetings, room bookings and co-ordinating of diaries.
- Assisting with HR and Recruitment administration, supporting the smooth induction of new staff and the monitoring and attendance of staff across the business including updating personnel files
- Monitoring supplies and purchasing resources, stationary, uniforms etc.
- Attending weekly staff and department meetings, contributing positively to the implementation of new or changes to policies, procedures etc.
- Creation of leaflets, flyers and other handouts where necessary
- Maintaining a high level of cleanliness and tidiness relating to the office and staff room in particular

**Supporting the School**
- Monitoring pupil’s attendance, chasing absences, recording these appropriately and reporting when necessary to the DSL and Principal
- Being the point of contact for pupil admissions, ensuring admission forms are completed and accurate, liaising with Schools and Parents
- General support with the day to day running of the schools, including supporting SLT with the consolidation of reports, both computerised and written and the gathering of evidence for pupil reviews and other professional meetings.
- Updating and keeping on top of welcome display board, parenting display board and the staff boards in the staff room
- Monitoring budgets including petty cash and classroom budgets.
- Monitoring supplies and purchasing school resources and groceries.
- Support the maintenance of the website
- Updating Social media accounts with activities
- Updating and sharing schools’ news and newsletters
- To work in line with all policies and procedures as set by Aspire.
- Knowledge of and follow safeguarding guidelines of the organisation, supported schools and linked Local Authority
- To support the promotion of positive relationships with parents, schools and outside agencies
- To ensure that all work is done with attention to detail and in a timely manner
- To undertake additional duties as required by a Director(s) within the nature of the post

**Desired Skills**
- Excellent interpersonal and communication skills
- Strong organisational skills
- Ability to respond and engage with children appropriately
- A good level of IT competency and experience with Microsoft office i.e. word, excel etc.
- Ability to work flexibly and proactively
- The ability to maintain confidentiality
- Ability to build professional, effective working relationships.
- Skills and ability to work in a positive solution-focused manner, working with independence and initiative.

**Experience and Qualifications**
- 5 GCSEs Grade C or above including English & Maths (or equivalent)
- Level 2 or equivalent qualification related to Administration (not essential but is beneficial)
- Experience working in a school office (not essential but is beneficial) or;
- Experience of working in a busy office environment

**Employment benefits**
- You will be part of a rapidly growing business, involved in milestone events within the company e.g. opening of new schools, conferences and expansion into new locations
- Access to our benefits programme via Sodexo (discounted or free products, discounted holidays, days out, cinema tickets).
- Access to an Employee Assistance Programme via Carefirst, for additional support for mental health and well-being
- Support in enhancing your career through training and experiences.

**Salary**: Up to £19,553.63 per year

Schedule:

- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Loyalty bonus
- Yearly bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: One location