Committee Clerk

**JOB DESCRIPTION**

**Section 1 GENERAL INFORMATION**

**Item** **Information**

Job Title Committee Clerk

SCP 21 - 23
Salary Range

£26,975 - £28,226 (pro rata)

25 hours per week
Monday to Friday 9 am to 2 pm

Hours of Work
Regular Monday evenings for meetings and occasional evening/weekend hours for meetings/events

Location Town Clerk’s Office

Line Manager's Name Linda Scott-Giles

Line Manager's Job Title Town Clerk

**Section 2 JOB PROFILE**

**Item** **Information**

To provide full administrative support to the Town Council for
Main Purpose of Job all aspects of its operations (administration, services, facilities, staffing and finance).

Reporting Relationships Reports to: Town Clerk / Operations Manager

Has contact/direct working relationships with:
Internal: All members of staff and Councillors.

Working Relationships External: Tiers of local Government, surrounding town and parish councils, local organisations, businesses, partnership groups and residents.

To work alongside the Town Clerk, Operations Manager,
Responsible Financial Officer, Business Support Officer,
Mayor’s Assistant, Bookings Receptionist and Market Manager

Work Context to ensure smooth and effective daily running of the Town
Council office and to contribute towards enabling Town Council projects to meet their strategic objectives.

Page [1]

**Scope of Job/Levels of Responsibility**

Decisions: To report to the Town Clerk and cover parts of the responsibilities of colleagues in the office in their absence.

Resources: To support a range of projects and tasks to ensure the smooth and effective daily running of the Town Council.

Financial: To work within the budgets (managed by the Town Clerk).

Confidentiality: To be able to operate in a discreet and professional manner and, where necessary, observe the confidentiality of Town Council business.

**Main Duties & Key Responsibilities**

Overall Responsibilities:

- Meetings: To clerk monthly Planning meetings and quarterly Town & General
- Neighbourhood Plan: providing guidance and support to the Blandford+

Neighbourhood Plan monitoring group, attending and minuting meetings and working with consultants.
- Project Management: Project management of capital projects relating to the Council's work and other initiatives which may arise (e.g. play area refurbishments, town centre
- To keep the Town Council and Neighbourhood Plan websites updated using Word

Press.
- To receive correspondence and documents on behalf of the Council and to deal with them or, where necessary, bring such items to the attention of the Council. To issue correspondence as a result of instructions from, or in line with the known policy of the

Council.
- To study reports, legislation and other data on the activities and interest of the

Council and other data on matters which are related to those activities and, where appropriate, to discuss such matters with administrators and specialists in particular fields.
- To draw up, both on the post holder's own initiative, and as a result of suggestions by

Councillors, proposals for consideration by the Council and to advise on the practicalities and the likely outcomes of specified courses of action.
- Recruiting Youth Advisors to the Town Council from The Blandford School.

Page [2]
- To assist in the annual archive of the council’s storerooms.
- Working with colleagues to help organise council events.
- To undertake such other reasonable duties as may be required from time to time.
- The post holder will be expected to act as a representative of the Council, as required.

Specific Responsibilities:

- The post holder will be expected to undertake the training/qualifications relevant to the role, starting with The Introduction to Local Council Administration (ILCA) which is a Level 2, online sector specific learning tool. This is followed by the Certificate in

Local Council Administration qualification (CiLCA).
- The post holder will also be encouraged to attend training courses, seminars, conferences on the work and role of the Committee Clerk as appropriate.
- The post holder will be expected to provide support for the office during the Town

Clerk’s absence.
- The post holder will act as a Fire Warden within the office and will attend relevant training.

Page [3]

**Working Conditions**

Work Demands:
Probationary Period: Six months

Physical Demands:
Occasional lifting of IT equipment, stationery orders, grocery shopping for events, helping to move chairs and tables with other staff, etc.

Working Conditions:
Evening/Weekend Events: There will be a minimum of one evening meeting per month. The post holder will be responsible for holding all Planning (monthly) and Town & General
Purposes committee meetings (quarterly) and could be required to attend other evening meetings. The post holder will also be required to attend occasional evening or weekend civic functions throughout the year.

Time-off in lieu is granted during the week to compensate