2 X Part Time Receptionists

1 day ago


Aberdeen, United Kingdom Balmoral Group Full time

Balmoral, a division of Balmoral Group, is a trusted partner to the global offshore energy sector. We offer unrivalled technical expertise, a vast project track record and evidenced-based buoyancy, protection and insulation product solutions. market innovator for buoyancy, protection and insulation product solutions.

Balmoral Group was established in 1980 and is a privately owned company headquartered in Aberdeen, Scotland. Employing over 400 people and operating from a modern custom-built complex, the company’s products are used around the world.

We are looking **for two part time** receptionists to cover a busy reception between the hours of 0730-1700 Monday - Thursday and 0730-1430 Friday on a job share basis ideally split by mornings and afternoons.

The postholder will cover Group reception. They will be initial point of contact for all visitors and enquiries to the business. The Group receptionist will deputise for the PA to the Chairman and will perform PA duties as and when required.

**Main Duties**
- To answer the internal and external calls in a prompt and efficient manner, transferring calls to appropriate personnel.
- Where appropriate, to take messages and pass these onto personnel at the earliest opportunity.
- Greeting all visitors in reception in a friendly manner
- Ensuring all visitors are inducted in line with Company procedures
- To distribute all incoming mail advising immediately of any urgent items.
- To take photocopies of documents as requested.
- Responsible for the ordering of stationary and maintenance of stationary cupboard.
- To provide an overspill basic secretarial service when requested.
- To make teas/coffees, etc for meetings
- To ensure the reception area is tidy at all times and company literature is available at the display unit.
- Franking of all mail
- Deputising for PA to the Chairman where required and booking of travel.
- Other duties as required.

**Qualifications**

Required:

- Good level of education

**Experience**

Required:

- Previous experience of reception

**Skills**
- Excellent communication skills
- Proficient in MS office
- Experience of dealing with calls through Microsoft Teams



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