Wedding & Events Coordinator

1 day ago

Aberdeen, United Kingdom Palm Court Hotel Full time

**Job Ref**:SCO6175

**Branch**:Palm Court Hotel

**Location**:Palm Court Hotel, Aberdeen

**Salary/Benefits**:Competitive Salary

**Contract type**:Permanent

**Hours**:Full Time

**Shift pattern**:5 days from 7. Weekdays / Weekends

**Hours per week**:40

**Posted date**:04/07/2025

**Closing date**:06/08/2025

We are looking for an experienced and talented Wedding Events Coordinator to join our fantastic venue. If you're passionate about creating memorable moments, delivering outstanding service, and being part of a dynamic and supportive team this role is for you.

**What’s in it for you?**:
You will have access to a range of benefits including:

- 30% off food and cinema tickets in all of our venues across Scotland
- Hotel and apartment discounts
- Access to Scotsman Perks Benefits Portal
- Flexible working opportunities
- Career development through our Scotsman Steps training programme

**The Role**:
As Wedding Events Coordinator, you will be responsible for managing weddings and private events from the initial enquiry through to the big day itself. Working closely with the General Manager, Sales Manager and wider venue team, you will help deliver a first-class experience while meeting sales targets and maintaining the high standards Palm Court Hotel is known for.

**Key Responsibilities**:

- Handle all incoming wedding and event enquiries professionally and promptly
- Conduct engaging and informative show rounds with potential clients
- Create and present bespoke wedding and event proposals in line with client budgets and expectations
- Act as the main point of contact for clients from enquiry to post-event follow-up
- Co-ordinate closely with operations and kitchen teams to ensure smooth event delivery
- Manage booking administration including contracts, deposits, and function sheets
- Share clear, detailed event briefs with the wider team ahead of service
- Support the delivery of pre-booked sales targets
- Maintain strong relationships with clients, suppliers, and the internal team
- Identify and communicate any potential leads or sales opportunities to the wider group

**The Person**:

- Be enthusiastic, organised, and customer-focused
- Have experience in coordinating weddings and events in a hospitality setting
- Be an excellent communicator with a strong attention to detail
- Thrive under pressure and enjoy problem-solving
- Have a methodical and structured approach to planning
- Possess good commercial awareness and sales acumen
- Be confident using Microsoft Office (Excel, Word, Outlook)
- Be flexible and available to work evenings and weekends based on business needs

**Desirable**:

- Previous experience in a sales events role within the hotel or venue industry
- Familiarity with venue booking systems or CRM tools
- A creative eye for event styling and attention to detail

**The Process**:
The Palm Court Hotel is nestled in the West End area of Aberdeen. Alongside the 23 contemporary bedrooms, The Palm Court Hotel boasts The Bothy restaurant, the Whisky Bar and a custom built Wedding Ceremony Room.

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