Administrator - Part Time

**Information**:
**Are you looking for a rewarding career that gives you flexibility and a real sense of a job well done? Working within a supportive team, improving the lives of older people could be for you.**:
By providing administrative support to our team you’ll make a big difference to the service we offer. Confident with Microsoft Office, you’ll have previous administrative experience and an understanding of financial processes. In return, you can look forward to ongoing training and development - not only so you can do a great job, but to help you build your career with us too.

There’s also a comprehensive benefits package that includes an employer contributory pension and generous holiday allowance.

Salary is pro rata of 38.50 hours per week (25.00).

**Main Function**:
To support the Service Manager and senior team ensuring efficiency in all administrative and clerical areas, within well defined procedures and under supervision.

**Main Duties**:
**Financial/Statistical**

To process invoices timeously in line with CrossReach’s financial procedures.

To manage the service’s petty cash

To accurately record the service’s income and expenditure in the format detailed in CrossReach’s financial procedures.

To provide the Service Manager with up-to-date information on the service’s budget.

To work with the senior team to ensure that employee timesheets are submitted within the specified deadlines.

To collect and arrange payment for service user’s bills as required.

To record and issue service user’s personal allowances and handle personal finance matters.

To complete monthly reconciliations and submit them to the Finance Section within the agreed timescale.

To regularly complete the service’s banking transactions.

To process expenses through the Finance Section

To process donations as set out in CrossReach’s procedures.

To liaise with external agencies such as the Council, Social Work Department or lawyers as required to carry out the duties of the role.

**Administrative**

To photocopy documents as requested by the senior team.

To establish and efficiently maintain a filing system, ensuring that all filing is kept up-to-date.

To provide reception service when required. Where appropriate, deal with enquiries from, and provide information to, visitors or callers to the service.

To draft and type, minutes, reports and letters as required by staff within the senior team.

To deal with Service Users queries, involving their Key Worker if necessary.

To open and sort mail and frank and post the service’s mail on a daily basis.

To manage the distribution of stock within the service and when required re-order stock through CrossReach’s recognised suppliers.

To maintain information leaflets on the service, ensuring that they are in the corporate style.

To accurately maintain employee and client records as requested by a member of the senior team including staff rotas.

To carry out administration for training courses, other events and the letting of rooms including collecting fees.

To allocate rooms for counselling, supervision, training and other requirements.

To organise meetings as required by the senior team taking responsibility for organising diaries, booking venues, making travel arrangements and when required taking minutes.

To communicate with staff within the service or in Regional and Head Offices when necessary to seek or pass on information.

Any other duties which may reasonably fall within the parameters of the post.

It is anticipated that the post will cover most of the main duties listed; it is unlikely, but not impossible, that some posts will encompass all the duties.

**Personal**:
Have respect for all aspects of Christian worship.

This post requires you to either complete a Disclosure or be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks.

**Skills and Abilities**:

- Experience of working with financial information is essential and a sound understanding of Financial procedures as they relate to the job
- Proficient computer skills in Microsoft packages, (Word, Excel, PowerPoint, Outlook etc) are essential.
- Accurate typing skills are essential.
- Ability to work on own initiative and work within agreed deadlines.
- Be able to communicate with staff at all levels of the organisation as well as people from external agencies.
- Good organisational skills are essential.
- A warm and friendly manner is essential as well as a professional attitude as the postholder will have contact with service users, their carers and other professionals.