Fleet and Stock Administrator
2 weeks ago
Reporting to the Transport Manager, the role of Fleet and Stock Administrator will include:
- Source, record, and report accurate information for Fleet statutory and internal compliance
- Administer vehicle insurance claims
- Record accurate materials delivery and issue information
- Investigate and resolve discrepancies
- Investigate and resolve error messages generated by stock recording system
- Provide holiday and sickness support for all other aspects of the Transport function, as necessary
**Key Accountabilities**
Fleet compliance
- Obtain vehicle condition and maintenance information from drivers and vehicle hire companies
- Collate and report in a timely and accurate manner
Insurance
- Act as first point of contact for vehicle insurance claims
- Act as first point of contact for progressing the claims
- Obtain all information relevant to the claims and report to insurer in a timely manner
Materials movements
- Set up Advance Shipping notifications on the stock recording system in an accurate and timely manner
- Record stock deliveries on the stock recording system in an accurate and timely manner
- Record stock issues on the stock recording system in an accurate and timely manner
- Generate, check, format and submit daily stock movement reports in accordance with reporting deadlines
Materials troubleshooting
- Investigate and resolve system generated error messages, and propose to Yard Supervisor improvements to prevent errors from occurring in future
- Each week prepare a comparison between stock balances recorded on stock record systems, investigate differences, and propose to Yard Supervisor improvements to prevent differences from occurring in future
- Absence cover
- Issue PPE, and perform weekly stock count
- Issue and accept return of plant, including recording the movement and checking equipment condition
- General administrative support
Essential
- Accuracy
- Attention to detail
- Excel to VLOOKUP skill level
- Clear written communications
Desirable
- Familiar with Fleet compliance
- Familiar with Fibre Optic Network materials
- Familiar with Fibre Optic and Civil Engineering plant
Core Behavioural Competencies
- Team Player
- Ability to work effectively with mínimal supervision
- Flexible worker, in order to deal with peaks and troughs in work
- Well organised
- Problem solver
- Attention to detail
- Confident and assertive communicator when necessary
- Inquisitive
- Negotiation skills
**Professional Qualifications/Training**
- GCSE passes in Maths and English
**Job Types**: Full-time, Permanent
**Salary**: Up to £20,000.00 per year
Schedule:
- Monday to Friday
Application question(s):
- Are you familiar with fleet compliance?
- Are you familiar with Fibre Optic Network materials?
**Education**:
- GCSE or equivalent (required)
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