Office Administrator
2 days ago
**JOB DESCRIPTION**
**Job Title: Office Administrator**
**Reports to: Office Manager**
**Base Red Rose Head Office, Fox Street, Preston, PR12AB**
**Salary: £9.50 per hour (rising to £10.42 from 01/04/23)**
**Hours 3 days per week (22.5 hours per week), potentially leading to a full-time position**
**Job Summary**:
The Office Administrator will work as part of the Head Office team, supporting the Office Manager and Finance Officer with various administrative tasks. They will have a flexible and positive approach to work, with strong organisational and time-management skills. They will be able to work on their own initiative and be good at problem solving and finding solutions. They will be a strong team player, with excellent oral and written communication skills, with a real attention for detail:
**Responsibilities**:
- Setting up and maintaining staff files, both electronic and paper
- Setting up new staff on RRR systems
- Assisting the Finance Officer with payroll and expenses
- Preparing phones and equipment for staff
- Maintaining levels of stock of clothing and equipment
- General filing, photocopying and printing
- Assisting with the organising and preparing for meetings and training courses
- To maintain confidentiality and legal and health and safety compliance at all times
- To adhere to all relevant policies and procedures
- To undertake training as identified by yourself and manager
- To represent Red Rose Recovery and Lancashire User Forum positively at all times
- Any other duties commensurate with your role
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**Person Specification**
**Criteria**
**Standard**
**E / D**
**Work/Voluntary Experience**
Lived experience of both addiction and mental health issues.
D
Experience of organising and prioritising a demanding workload.
E
Experience of setting up and administrative systems
D
Experience of working in a busy office environment
E
Experience of working with MS Office systems
E
**Knowledge**
E
Knowledge of working with individuals with addiction and mental health
D
Knowledge of office systems, finance, HR
E
Understanding of safeguarding, both adult and child
D
**Skills, Abilities & Aptitudes**
Ability to produce accurate work, meeting deadlines set
E
Ability to communicate clearly, both verbally and in writing
E
IT literacy, including MS Office programmes, Zoom and smartphones
E
Ability to work on own initiative and independently when required but also to work as a part of a team and seek support where necessary
E
Full Clean Driving license + access to a vehicle
D
**Attitude**
Commitment to the Red Rose Recovery aims and values
E
Commitment to personal and professional development
E
Commitment to equality and diversity
E
Commitment to a high-quality service
E
Commitment to maintaining confidentiality at all times, excluding safeguarding situations
E
Commitment to delivering a safe service under Health and Safety guidelines
E
Willingness to work flexibly in accordance with the needs of the service
E
**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week
**Salary**: £9.50 per hour
**Benefits**:
- Casual dress
- Store discount
- Wellness programme
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Preston, PR1 2AB: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Reference ID: RRR admin
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