Buyer's Admin Assistant

5 days ago

London, United Kingdom Ted Baker Full time

**Ted’s Guide to what the Buyer’s Admin Assistant does around here**

**Ted’s Mission Statement**
- Our Mission is to build a successful company through the creation of a leading designer brand. By conducting ourselves in an _
- efficient_
- and _
- courteous_
- manner and by maintaining Ted’s high standards and _
- integrity_
- , we pride ourselves in always being in a position to satisfy the needs of our customer. In order to protect the _
- ethos_
- and _
- persona_
- for which we have gained an enviable reputation, we always ask ourselves the question: _
- ‘Would Ted do it that way?’_**

**Where does this role fit within Ted's Team?**
- Working as part of a strong buying team ensuring Right Product, Right Price, Right Time.

**Main Responsibilities**:

- Providing support for the Buyer and the wider team.
- Responsible for sample management, keeping samples organised in a tidy fashion.
- Enriching Bulk & SMS POs with correct data and for communicating clearly with supplier what to expect and an explanation of any changes where necessary.
- Prepares for meetings, ensuring good space, correct samples are pulled and any missing samples are replaced with CADs and/or swatches where necessary.
- Responsible for master data management on PLM and AX.
- Communicates clearly with Design, Production, Merchandising and Wholesale information regarding the buys.
- Completing Attributes with quality information ahead of deadlines.
- Responsible alongside Buyer that buys are listed correctly and any changes are clearly communicated in a timely manner.
- Be the first point of contact for the department on the relevant categories for samples, data and purchase orders.

**The job in more detail.**
- Liaising with on a daily basis:_
- **Design -** for product information,
- **Wholesale** - advise any changes in product, delivery dates, prices, cancellations, notify of add ins.
- **Buying and Merchandising -** Working with The Buyer, checking costs, delivery date approvals, repeat orders, analysing best sellers, product feedback.
- **Production -** Liaise regarding deliveries and prices, liaise regarding any changes to product, weekly production meetings.
- AX/PLM;_
- Working proficiently with the company systems, PLM & AX - full training given.
- Enrich and confirm PO’s.
- Add costs and selling prices in PLM
- Meetings:_
- Trade - make sure product is pulled out for weekly trade meeting.
- Bestsellers
- updates the product pack for the weekly best sellers presentation.
- Stores:_
- Stores visits in line with department schedule
- Attends store visits with Buyer to give feedback

**Tools of the Trade**
- Entry Level with potential for Senior Buyers Admin if relevant experience.
- Previous work experience in a Buying Head office environment
- Excel/Word/Powerpoint - Proficient knowledge required.
- AX/PLM - No experience required - training as and when required

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