Adminstrative Co-ordinator

Take responsibility for dealing with referrals on receipt of referrals both internal and external. To take lead responsibility of updating the Lorenzo computer program with all relevant and applicable information. On day of clinics welcome patients to department, arrive & depart patients on Lorenzo and arrange follow-up appointments as required. To input and manage referrals from both GP surgeries and other trusts.
To input and manage Access Plans for all tests carried out in the Cardio Respiratory Unit. Take lead responsibility for the administration duties required to facilitate the running of the Cardio Respiratory Unit for both inpatient and outpatient referrals. Take responsibility for managing database of patients including referral dates and appointment dates. To be responsible for updating of database and audit of accuracy.
To ensure that all patient notes are booked out to correct destination by placing details on the I-records system. To book clinic appointments for all diagnostic tests. To manage the E-Referral booking system. Write to patients General Practitioner, Consultant as required.
To ensure that, if required, transport is ordered for patients as and when required. To answer telephone ensuring that information is correctly handled and disseminated for all situations. To photocopy information for Clinical Team as and when required. To be responsible for the general tidiness of the workplace and equipment therein.
Prepare any correspondence as and when required and forward appropriately as per hospital information governance policies. To ensure data protection policies are adhered to at all times. Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification.