Executive Assistant and Office Communications

5 days ago


Charing Cross, United Kingdom Imperial College London Full time

Are you looking for a varied and exciting role? Do you want to work in a supportive environment and work in one of the best medical schools in the UK? Join us

The Faculty Education Office is looking for an Executive Assistant & Office Coordinator. The role is at the centre of the FEO team and will co-ordinate a range of administrative functions including support to the Head of School and the Programme Director Education alongside co-ordinating HR, finance functions. You will also support the Communications & Campaigns Manager for School events.

**Duties and responsibilities**:
You are encouraged to work independently in a lively environment. The portfolio will require you to prioritise tasks and be an effective planner and decision maker. The nature of the post means the incumbent can work discreetly and confidentially with personal and organisational information.

This is a fast-paced role and you will have excellent administration, communication, and organisational skills. The ability to work flexibly, plan and prioritise a diverse workload, support colleagues, and work independently is essential.

**Essential requirements**:

- Have excellent communication skills and able to demonstrate diplomacy, enthusiasm and calm assurance when dealing with enquiries and tasks.
- Comfortable managing a focussed pace of activity and can maintain effective support across different tasks.
- Be able to coordinate administrative functions and collaborate across multiple teams.
- Be enthused about supporting and organising all aspects of staff and student events. From crafting invites to organising catering, we will involve you at all levels.
- Adept at using technology focussed solutions to handle workflows, data, communications effectively and importantly, you are happy to learn new skills in this area.

**Further information**:
Full details of this role can be found in the Job Description.

This is a full time and open ended role, and you will be based in the Charing Cross Campus (where travel to other Imperial College campuses may be required).

**Documents**:

- JD - EA and Office Communications Coordinator.pdf


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