Facilities Team Leader

Salary - £27,344.00 - £30,151.00 per year (per annum, Pro Rata)

**Purpose of the Role**

To ensure all Barry Town Council’s premises are maintained in the best possible order and are always fit for the purpose intended for all staff, Councillor and the general public.

To ensure that all premises are cleaned to a high standard ensuring a clean and welcoming environment for all staff, Councillors and members of the public.

To ensure staff are trained and in place to deliver a high level of service and standards expected and ensure all legal aspects are adhered to.

**Key Duties and Responsibilities**

1. To attend council offices on a regular basis to receive instructions for any work not considered part of your daily routine

2. To provide an on call service outside of office hours when hirers or staff are

present on sites

3. To liaise with contractors as and when required

4. Ensure equipment Inspections are completed and Faulty items logged and reported.

5. Complete staff rotas to ensure that cover is available for each hire and cleaning of all buildings

6. To allocate work and tasks across the Facilities Team to ensure standards are met and schedules completed

7. Ensure all weekly, monthly and annual tests are carried out

8. Work shoulder to shoulder with the Facilities team and carrying out the caretaking/cleaning duties.

9. To provide a caretaking and maintenance service for the centre, hall and office buildings incorporating the following**:

- **

**Daily**
- Deactivation of alarm on entry to the hall, centre and offices
- Weekly inspection of both inside and outside of the building with any maintenance work required being scheduled into work programme
- Any serious problems to be reported to line manager
- All general maintenance work completed with timescales agreed with line manager
- If maintenance work falls outside of appropriate skills or requires certification advise line manager who will arrange for a suitable contractor to attend site
- Set up room for functions as agreed with function organiser
- Clean up after each function, i.e. kitchen and toilets fully cleaned and restocked where necessary
- Reactivation of alarm at end of each day where last hirer is not a key holder

**Weekly**
- Ensure the caretakers undertakes a full clean of the Hall and Centre, floors polished, toilets and kitchen fully cleaned, soft play toys sanitised, Windows clean and clear and stock checked and reordered where required
- Empty bins and place at collection point on the day of refuge collection, ensure bins are used in the correct way and bins are labelled
- All Health & Safety Checks completed in accordance with schedule provided (record to be kept of all inspections), including first aid box

**Regularly or as requested**
- Clean internal and external windows
- Inspect gutters and clean where necessary at centre and hall in accordance with risk assessment
- To carry out inspection of all equipment and fittings i.e. ladders, emergency lighting, emergency exits and complete relevant paperwork to be kept on file for inspection on request
- Fire Alarm and smoke detectors for centre, hall and office to be checked and recorded and fire drills to be carried out

5. To provide a caretaking and maintenance service for the Council offices when requested:

- All work to be completed to a standard and timescales agreed with line manager
- Request replacement stock as required
- To provide cover for the cleaner when required as a result of annual leave or sickness absence
- To set up Council Chamber and/or as requested
- Liaise with the events team and arrange support for events when needed from the Facilities team

6. To provide caretaking and maintenance service for Merthyr Dyfan Cemetery when requested:

- Maintenance of buildings (if maintenance required falls outside of skills or requires certification, advise line manager who will arrange for a suitable contractor to attend site
- To assist with grass cutting and general grounds maintenance when requested and under the supervision of the cemetery supervisor

**Line Management**
- To manage all Caretakers and Cleaners in the day to day delivery of their roles
- To performance manage staff through regular supervision and by undertaking 6 month interim and annual appraisals for every member of staff
- To ensure all staff training records are up to date and the office has been notified of any changes
- To ensure all staff attendance records are up to date including notification of all annual leave requests and sickness absence using the agreed policies and procedures of the Council
- To conduct Return to Work Interviews with each staff member following sickness absence
- To fully adhere to the policies and procedures set out in the Staff Handbook, ensuring you update staff when you are notified of any changes, noting specific duties in relation to the lone working policy
- To draw up and implement induction plan for new starters, in consultation with line