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Executive Assistant

2 weeks ago

Didsbury, United Kingdom HCA Healthcare UK Full time

**Role**: Executive Assistant
**Site**:The Christie Private Care, Manchester
**Hours**:Full time, 37.5 hours per week Monday to Friday
**Contract Type**:Permanent
**Salary**:Competitive depending on experience with excellent benefits

We’re looking for an experienced Executive Assistant to join our Manchester Team based at The Christie Private Care rated “Outstanding” by the CQC.

As a key member of the team the Executive Assistant (EA) will provide high-level administrative support to executives, ensuring the efficient operation of the office. The EA manages schedules, communications, and administrative tasks, enabling executives to focus on strategic activities.

This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organisation. The role will be based primarily at The Christie Hospital, with the flexibility to work at our Wilmslow Hospital if required.

**Responsibilities**:

- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Attend meetings and events outside of normal working hour.
- Arrange and manage detailed travel plans, itineraries, and agendas.
- Plan and coordinate executive meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
- Arrange catering, venue bookings, and other logístical details.
- Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
- Maintain and organise the executive’s office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed.
- Monitor and reconcile expense reports, budgets, and financial documents.
- Handle invoicing, billing, and other financial transactions related to executive activities.
- Troubleshoot basic technical issues and liaise with IT support as needed.

**At HCA UK we care about what you care about. We care that you want to deliver the very best care. We care that you want a career you can be proud of. We care that you want working conditions that support your health and wellbeing. Let us care for you and your career, the same way you do for others.**

**What you’ll bring**:

- Previous experience as a PA in a commercial environment / Healthcare environment desirable
- Anticipates needs and takes initiative.
- Remains flexible and adjusts to changing priorities
- Reliable and trustworthy, with a strong work ethic
- This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organization.
- Competent in Microsoft packages, Word, Excel, outlook and Powerpoint. Mail Merge etc
- Take minutes of meetings Audio Type
- Effective communication skills
- High Level of attention to detail/accuracy

**Why HCA UK?**

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

We believe that by caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day.
- 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
- Private Healthcare Insurance for treatment at our leading hospitals
- Private pension contribution which increases with length of service
- Season Ticket Loan and Cycle to Work scheme
- Group Life Assurance from day one
- Critical illness cover
- Enhanced Maternity and Paternity pay
- Corporate staff discount for all facilities including Maternity packages at The Portland
- Comprehensive range of flexible health, protection and lifestyle benefits to suit you
- Discounts with over 800 major retailers

**Diversity and Inclusion**

Patients first. Colleagues always. That’s the guiding philosophy behind our approach to Diversity, Equity, Inclusion and Belonging. We believe healthcare is built on a foundation of inclusion, compassion and respect for our patients and for each other. By working together with our colleagues

we’re creating a truly inclusive environment, where individual differences are celebrated and everyone can achieve their potential.

We believe everyone should feel comfortable to bring their full self to work and be afforded the same op