Production Coordination

1 week ago

York, United Kingdom Green Park Content Full time

**Production Coordinator**
**Full Time - Permanent**
**London, UK**
**Hybrid**

**Introduction**

Green Park Content’s continued success is dependent on the strength and depth of our valued long-term client relationships.

Our clients trust us because we deliver Brand publishing, SEO Insight, Content Production and Paid Media Campaigns, with a can-do attitude and the tenacity it takes to make great work happen - and great work is common goal that fuels us all

Our relationships are proactive and never passive, we are tireless in our pursuit of knowledge and understanding of our clients' business, needs, challenges and competitors.

Our ambition is to be engaged across every aspect of our Clients' business where we have the expertise and skills to such an extent that we become indispensable to them.

A job description is not a box that you are put in. It is a definition of your core responsibilities. In a company like ours, you are encouraged and expected to contribute to many wider issues.

**Why the job exists**
- To assist in the production of high-quality creative assets
- To work effectively within the parameters of the production process
- To aide with the management of and support in maintaining smooth production process flow (pre-production, production and post-production)
- To provide general support to the production team

**Reporting and Communication Structure**
- This role reports to and supports the Executive Producer

**Responsibilities**
- Creating POs, loading vendors on the system and following up on invoices and payments
- Supporting Executive Producer and other team members with day-to-day tasks on projects
- Confirmation of bookings with suppliers and talent
- Assisting with pre-production project plans and timelines
- Gathering quotes for shoot gear and freelancers (EP to approve costs before confirming)
- Ensuring scripts, talent waivers and artist release forms and any other relevant materials are printed and ready for shoot days
- Organisation of shoot logistics (transporting gear to set, organising catering etc)
- Ensuring UFS Status board is kept up-to-date
- Assisting producers with reconciliation of costs in Paprika
- Meeting-related organisation including compiling and sending agendas the day before calls or meetings and ensuring meeting rooms are always booked when required
- Briefing SEO managers and copywriters when required
- Liaising with the finance team to ensure vendors are paid before shoots (when required)
- Post-project archiving of footage and project files on server when required
- Upload and day-to-day management of assets to client Vimeo, DAM and APP platforms
- Translations project management, including:

- Building cost estimates
- Client management and liaising between client and SDL
- Uploading of SRTs to Vimeo and AEM

*Performance Review
*

Annual review by the Executive Producer on the basis of:

- Accuracy and attention to detail in management of invoices and payments
- Smooth organisation of talent and gear for shoots
- Pro-activeness in support of Production team
- Being a team player
- Effective asset management
- Client relations
- Quality assurance
- Effective asset management

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