Operations Assistant

2 weeks ago

Southport, United Kingdom Southport and Formby Health (GP Federation) Full time

1. Job Responsibilities A list of main tasks and duties are outlined below but are not exhaustive due to the evolving nature of this role and the associated services. Reception Reception duties Answering the front door intercom Welcoming visitors, signing in/out & providing refreshments Support staff & visitor car parking management Communications Management of incoming and outgoing postage Answering generic phone line & pass on messages Management of generic email inbox Become a leading user of TeamNet and support colleagues to use TeamNet Training & Meeting Room management Support the Training Hub Manager to manage the Training Room Support the Training Hub Manager and HR Manager with PLT events Manage bookings of the 3x meeting rooms (Training Room, Boardroom & small meeting room) Setting up the 3x meeting rooms for different meetings as required Become a leading user of Meeting Room AV equipment and provide tech support to room users as needed Providing refreshments for meetings when appropriate Tidying up the rooms after meetings Management of meeting room supplies such as flipchart paper, etc Asset Management & IT Keep the Asset Register up-to-date and undertake routine asset register spot checks/full audits Manage the shared laptop stock & undertake maintenance to keep them in good working order Manage the signing in/out of generic laptops Manage stock of replacement basic office equipment (such as keyboards and headsets) and issue to staff if replacements are needed. Buildings Maintenance Be the first point of contact for building maintenance queries, including liaison with Landlord, cleaning staff and contractors Provide support with office facilities maintenance such as waste management, printer maintenance, or contact with phone service provider Support the Governance Officer with routine checks and keep records as needed, such as drinking water machine checks Organise routine planned maintenance, as well as unplanned maintenance/repairs as needed Manage office stock of consumables such as stationery, cleaning products, bathroom supplies and kitchen supplies Supporting General Manager & HR Manager Support General Manager with the implementation of relevant buildings and facilities policies and procedures Support General Manager & HR Manager the organisation of events and external bookings Ad-hoc support as required

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