Administrative Assistant

**McCloy Consulting **is an engineering and scientific practice specialising in water and environmental engineering, with a head office in Newtownabbey and branches in Dublin and L'Derry.

**The role**:
The role will initially be temporary (on the basis of a 12 month contract) with the potential to become permanent. The role will be located at our attractive head office at Mossley Mill, Newtownabbey, Northern Ireland, which is convenient to local rail services, bus routes, and cycle greenway. We operate a flexible hybrid model of working which will have some days based in the Mossley Mill office and some days working from home.

Working primarily at the direction of the Senior Administrator and management team, but with delegated roles from technical staff, you will be required to undertake some, or all, of the following tasks:
**Duties and Responsibilities**:

- General admin/office duties, answering phone, filing, compiling and formatting reports, printing and binding, maintaining office supplies, etc.
- Assisting management and technical staff with the day-to-day running of the office; Project administration, logging enquiries, creating project folders, ensuring contracts are in place and database information is maintained and accurate.
- Assisting in maintaining ISO Quality, Environment, Health and Safety policy documentation, assisting in preparation for external auditing.
- Arranging meetings, staff briefings, writing and distributing meeting minutes, etc.

The successful individual will possess the following:
**Essential**
- Qualification to A-level or equivalent.
- A minimum of 2 years’ experience working in an office or administrative environment.
- Highly diligent and strong attention to detail
- Highly methodical and organised. Can follow protocol and procedures, and implement updates.
- Excellent organisational, time management and interpersonal skills and experience working as part of a team.
- Can manage high volume of daily tasks from a range of sources.
- Motivated to see tasks through to successful completion, follows up on all ‘loose ends’ or missing information.
- Strong basic computer skills (MS Office, PDF editors, Adobe, Foxit) including formatting tools in MS Word
- Excellent spoken and written English
- Polite, courteous and professional.
- Answering phones
- Demonstrates and promotes benefits of consistent adherence to policies and procedures

**Desirable**
- Previous experience of working in an office environment (PA/ office administration/ accounts).
- Familiarity with administration of ISO Health and Safety, Environment, and Quality management systems.
- Familiarity / experience administering Microsoft SharePoint environment.

**How to apply**:
Reference ID: AA-Aug23

32-39 per week

**Job Types**: Full-time, Part-time, Temporary

**Salary**: £21,500 per year

**Benefits**:

- Company pension
- Flexible schedule
- On-site parking
- Hybrid working model

Schedule:

- Monday to Friday

**Experience**:

- Office experience: 2 years minimum (required)

**Language**:

- English (required)

Work remotely:

- Hybrid working model

**Job Types**: Full-time, Part-time, Contract
Contract length: 12 months
Part-time hours: 32-39 per week

**Salary**: £21,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newtownabbey: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Office experience: 2 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Newtownabbey

Reference ID: AA-Aug23